Senior Executive Assistant / Project Coordinator

About the firm

Odgers has been operating since 1965 and provides executive search and leadership advisory services from 59 offices across 33 countries. Over six decades, the firm has built strong expertise across functions and sectors, supported by a worldwide network of relationships. Its local market knowledge is combined with a broad global reach, allowing it to support clients on six continents.

The firm emphasizes work that has a meaningful effect on people and on client success. Supporting the creation of high-performing leadership teams is treated as a serious responsibility, and that mindset shapes how colleagues work with both clients and candidates.

Culture and ways of working

• Work is built around three core partnerships: with clients, with candidates, and with colleagues.
• The organization promotes a team-based structure where compensation and culture recognize collaboration rather than internal competition.
• Client relationships are approached as long-term partnerships, not one-time transactions.
• Diversity and inclusion are treated as strengths, and people are encouraged to bring their authentic selves to work.
• The team values curiosity, courage, and a willingness to challenge assumptions with purpose.
• The company combines international scale with the flexibility of a boutique practice.
• It is partner-owned and partner-led, creating strong accountability and alignment.
• The environment is described as high-performing but low-ego, with an emphasis on teamwork and generosity.
• The model supports flexibility, innovation, and room to grow a client portfolio within a practice.
• The firm draws on deep sector expertise across more than 50 industries, backed by over 275 partners globally.
• Quality, discretion, and speed are central to the client experience.
• Compensation is positioned as competitive and transparent, with strong research, delivery, and partner support resources.

Role overview

The Project Coordinator is responsible for coordinating multiple executive search projects while also providing administrative support to teams across the search process. The role calls for a highly organized professional who can manage shifting priorities, keep communication flowing between internal teams and clients, and ensure follow-through on all deliverables.

Responsibilities

• Coordinate business development meetings, client status updates, and partner courtesy meetings.
• Arrange partner and candidate calls, interviews, and reference-check discussions.
• Maintain the partner’s calendar and set reminders for client search follow-ups.
• Handle travel arrangements tied to searches.
• Process candidate expense reimbursements.
• Support the partner with submitting personal expense reports.
• Act as the main contact for client questions, requests, and progress updates.
• Respond to questions from clients and candidates, support education verification and other background checks, and help distribute feedback surveys.
• Work with the finance team to confirm billing details and ensure invoices are issued on time.
• Arrange approved notes, gifts, food, and supplies for meetings and events.
• Coordinate the launch and closeout of search assignments.
• Draft engagement letters, collect biographies, and keep candidate search content current.
• Create templates for candidate reports and reference summaries based on the search requirements.
• Update status memos, scorecards, and related documents in Salesforce with accuracy.
• Protect confidentiality across communications and documentation.
• Update Salesforce with partner meeting information and business development campaign tracking.
• Keep internal systems such as Salesforce and MIS current with accurate information.
• Support other tasks and special projects as assigned.

Requirements

• Prior experience in project coordination or executive support.
• Ability to manage several projects at once with limited oversight.
• Strong people skills and clear communication, especially in client- and candidate-facing situations.
• Comfortable working in Office 365, particularly PowerPoint and Excel.
• Experience using Salesforce or another CRM platform.

Additional information

The position is based in the Washington DC-Baltimore Area and is a full-time onsite role. No salary, stipend, number of openings, start date, or application deadline was provided in the source. The role is not described as an internship, and no internship duration applies.

Working style

This job suits someone who is proactive, highly organized, adaptable, and able to keep operations moving smoothly in a fast-paced executive search environment.