Sales Administrator

Role Overview

ArkStack is looking for a Sales Administrator based in Singapore to support office operations and keep daily administrative activities running efficiently. The role combines office coordination, vendor handling, record keeping, communication support, budget and invoice processing, employee onboarding assistance, compliance, and workplace safety oversight.

Key Responsibilities

• Keep everyday office operations running smoothly and maintain an efficient, productive workplace.
• Arrange upkeep for the office, including liaising with vendors for repairs, cleaning, and general maintenance.
• Track office supplies and equipment, ensuring items are stocked and available when needed.
• Organize company records and store important documents so they remain well filed and easy to retrieve.
• Handle incoming and outgoing communication such as mail, emails, and phone calls, and route them promptly to the right people.
• Support budget monitoring by tracking spending and helping maintain cost-efficient operations.
• Process invoices, purchase orders, and payments to vendors.
• Review employee expense claims and ensure they are submitted, approved, and handled according to company policy.
• Work with HR to help onboard new hires, including workstation setup, office orientation, and access to needed resources.
• Serve as the main contact for staff with office-related queries or issues.
• Check and negotiate vendor agreements so commercial terms and service level commitments are met.
• Help ensure compliance with health and safety rules, including emergency readiness, fire safety, and first-aid arrangements.
• Support a safe and healthy workplace through wellness initiatives and ergonomic standards.
• Coordinate company events, workshops, and special functions, making sure all logistics are covered.
• Protect confidential company information and follow all privacy and confidentiality procedures.
• Manage office security practices, including facial recognition setup and monitoring entry points.
• Partner with department managers to align office operations with wider business goals.
• Take on other assigned ad hoc duties as needed.

Requirements

• A diploma in business administration or a closely related field is required.
• At least 3 to 5 years of relevant work experience is expected.
• Experience in the IT sector will be considered an advantage.
• Strong organizing and multitasking skills, with solid capability in office administration and management.
• Good working knowledge of MS Office applications, including Word, Excel, and PowerPoint.
• Strong verbal and written communication skills, along with good interpersonal ability.
• Comfortable working on your own with limited supervision and also collaborating within a team.

Additional Information

This is a full-time, onsite role located in Singapore. No salary, opening count, start date, or application deadline was specified in the source.