Receptionist

Overview

Sisters of St. Mary of Oregon (SSMO) Ministries Corporation is seeking a friendly, service-oriented receptionist to support visitors and day-to-day front desk operations for the SSMO Ministries, SSMO Foundation, and Convent at the Motherhouse, as well as the Business Office on the Valley Catholic School campus. This role is centered on greeting guests, managing incoming calls, handling mail and packages, and providing general administrative help to teams such as HR, Foundation, Finance, Communication, and others when needed.

Schedule

The expected shift is on Saturday afternoons.

Responsibilities

• Welcome visitors and create a professional first impression at the office.
• Share basic information and direct guests or callers to the right person or department.
• Answer incoming calls, route them appropriately, and screen as needed.
• Accept, organize, and distribute mail, deliveries, and packages each day.
• Keep the reception area orderly, tidy, and ready for visitors.
• Support office security by following safety procedures and managing access through the front desk, including logbook monitoring.
• Maintain calendars and assist with scheduling appointments.
• Handle routine clerical tasks such as filing, copying, and ordering supplies.
• Open and close the reception area and switchboard as part of the daily routine.

Requirements

• High school diploma or GED.
• One to three years of receptionist experience is beneficial.
• Polished, professional demeanor and appearance.
• Strong written and verbal communication abilities.
• Well-developed skills in organization, multitasking, and time management.
• Calm, compassionate, proactive, and resourceful approach when challenges arise.
• Practical experience using standard office equipment.
• Preferred familiarity with Microsoft Office Suite.
• Completion of background screening is required for all campus employees.

Additional Information

SSMO-sponsored ministries welcome applicants from all backgrounds, communities, and industries. The organization notes that this is an on-call position.

Who Should Apply

Candidates who are courteous, dependable, comfortable working at a front desk, and able to support visitors and office staff in a busy campus environment are encouraged to apply.