Personal Assistant and Operations Coordinator

Role Overview

We are hiring a proactive and highly organized Personal Assistant & Operations Coordinator in Dubai, UAE. This role supports senior leadership while helping keep daily business activities running efficiently in a busy, fast-moving environment.

Key Responsibilities

• Keep calendars organized, arrange meetings, plan travel, and manage day-to-day schedules.
• Liaise with internal departments and outside partners to make sure tasks and projects move forward on time.
• Monitor follow-up actions, prepare status reports, and keep business records accurate and up to date.
• Help with new employee onboarding and maintain employee-related documentation.
• Coordinate with external vendors and service providers for administrative and operational needs.
• Support expense tracking, contract handling, and general office administration.
• Use digital collaboration and project tools to track work progress and improve operational workflow.

Requirements

• Prior experience in a Personal Assistant, Executive Assistant, Office Coordinator, or Operations Coordinator position.
• Strong organizational ability, clear communication, and the capacity to manage several tasks at once.
• Good attention to detail and the ability to handle competing priorities effectively.
• Comfortable using Microsoft Office and project management platforms such as Asana, Notion, Slack, or similar tools.
• Able to work independently in a dynamic and high-pressure environment.

What We Offer

• A performance review after two months, with the possibility of salary growth based on results.
• Incentives tied to KPIs and an annual performance bonus.
• Employment visa support.
• Annual leave in line with UAE Labour Law.

Additional Information

This is a full-time, on-site position based in Dubai, United Arab Emirates.