Office Coordinator

About the Role

Cloudera works on helping organizations turn large, complex data sets into practical insights they can act on. The company supports some of the world’s biggest enterprises and contributes to digital transformation through ongoing open-source innovation.

This opening sits within Finance & Corporate Services and is an entry-level position.

What You’ll Do

• Deliver day-to-day administrative support to EMEA management as required.
• Maintain a professional, welcoming front desk and office experience for employees, guests, vendors, and deliveries.
• Receive, sort, and scan incoming mail and parcels, and handle local as well as international shipments from Saudi Arabia.
• Log and escalate routine maintenance concerns to the landlord or the appropriate internal contact.
• Handle simple facilities requests through the ticketing system, such as stationery replenishment and access-related needs.
• Support EMEA office programs, including weekly lunches, kitchen vending, and parking coordination.
• Coordinate temporary and permanent access with building security for employees and visitors.
• Review and approve facilities invoices for KSA and UAE in Coupa as the first approver, confirming charges and service completion.
• Identify, source, and onboard local facilities vendors in Coupa.
• Track stationery stock, place replenishment orders, and distribute supplies across the office.
• Support executive visits and events on site, including room preparation and catering arrangements for meetings.
• Assist with onboarding and offboarding activities such as desk allocation, access card setup, and office welcome coordination.
• Provide remote administrative support to the Dubai and Israel offices when needed.
• Travel occasionally to Dubai and Israel as required, subject to management approval.
• Take on additional facilities-related project work when needed, which may include evening or weekend overtime.

Working Hours

The schedule is Sunday to Thursday, from 09:00 to 17:00.

Requirements

• At least 5 years of experience in office coordination, administration, or a closely related role.
• Strong spoken and written English and Arabic, which are essential for vendor coordination and government-related interactions.
• A valid passport and the ability to travel between Saudi Arabia and the UAE.
• Excellent interpersonal and customer service skills, with a positive approach to supporting employees and visitors.
• Good organisation, multitasking ability, and the capacity to prioritise everyday tasks efficiently.
• A professional, flexible attitude and the ability to work independently with guidance.
• Familiarity with tools such as Coupa, ServiceNow, G-Suite, Slack, SpaceIQ, Envoy, Workday, and FedEx is helpful; training will be provided.
• This role is not eligible for visa sponsorship.

Benefits

• Generous paid time off policy.
• Unplugged days to encourage better work-life balance.
• Flexible work-from-home policy.
• Mental and physical wellness programmes.
• Phone and internet reimbursement.
• Opportunities for continued career development.
• Comprehensive benefits and competitive compensation packages.
• Paid time off for volunteering.
• Employee resource groups.

Additional Information

Business area: Finance & Corporate Services.

Seniority level: Entry level.

EEO/VEVRAA: Included in the source information.

Some duties may involve occasional overtime during evenings or weekends.