Marketing and Operations Coordinator

Role overview

Health Coalition Aotearoa is seeking a Marketing and Operations Coordinator to act as the central support person across communications, digital systems, events, and day-to-day coordination. This position combines hands-on marketing capability with strong operational and administrative support, helping the organisation deliver advocacy, stakeholder engagement, and public health communications effectively.

You’ll work closely with the Executive Director and wider team in a small, fast-moving environment where adaptability, initiative, and attention to detail matter. The role is suited to someone who enjoys both creative design work and practical systems management, and who is comfortable switching between tasks such as producing polished publications, troubleshooting email systems, and coordinating events.

About the organisation

Health Coalition Aotearoa is a Te Tiriti-led public health advocacy coalition focused on reducing harm caused by commercial influences on health in Aotearoa New Zealand. The organisation brings together expert advisory panels across tobacco and nicotine, alcohol policy, food systems, public health infrastructure, and gambling harm. It is small in size but broad in impact, operating at the intersection of evidence, policy, and community relationships.

Working arrangement and remuneration

• This is a part-time role of up to 30 hours per week.
• The position reports directly to the Executive Director.
• Work is based in Auckland with a hybrid arrangement, including two half-days in the office each week.
• The salary range is NZD 67,000 to NZD 77,000 full-time equivalent, adjusted proportionately for the hours worked.
• Pay will be finalised based on the successful candidate’s experience and capability.

Key responsibilities

The role covers five main areas: visual design, digital marketing, event delivery, operations and systems, and stakeholder coordination.

• Create professional communications and publication assets in Canva, including policy briefs, slide decks, event material, and long-form publications.
• Maintain and improve HCA’s design templates so brand presentation stays consistent across all materials.
• Develop digital content such as social media graphics, promotional visuals, and event-specific marketing pieces.
• Support the production of major publications such as the Prevention Brief and the State of Prevention Report collateral.
• Run email marketing activity through Mailchimp, including campaign delivery, audience management, and reporting on results.
• Keep stakeholder records updated in Salesforce CRM and assist with data migration or integration where required.
• Manage website content updates and maintain an accurate digital communications calendar.
• Plan and coordinate events from start to finish, including supplier liaison, speaker coordination, logistics, and detailed run sheets.
• Set up and administer event registrations using Eventbrite and LilReggie.
• Produce and host webinars and large virtual events using Zoom, managing audio-visual and digital requirements across online, hybrid, and in-person formats.
• Create event templates, briefing materials, and post-event reporting tools aligned with HCA’s kaupapa.
• Administer Microsoft 365 systems, including Exchange email configuration, backend setup, user account creation, and general IT troubleshooting.
• Manage file sharing and collaboration tools such as OneDrive and SharePoint.
• Oversee password security using Dashlane and support onboarding for new team members.
• Handle onboarding and offboarding processes for staff and maintain smooth HR logistics.
• Support coalition and member engagement by responding to enquiries and maintaining service quality for members and expert panels.
• Drive small-scale process improvements to help the organisation operate efficiently.
• Maintain and expand the contact database, ensuring records are current and correctly segmented.
• Provide secretariat support for member communications on behalf of the Executive Director.
• Help manage relationships with expert panels, funders, coalition members, and external partners.

Skills and experience required

Applicants should bring around five years of experience in a blended marketing, communications, or operations role, preferably within a not-for-profit, advocacy, health, or purpose-led organisation.

• Strong hands-on capability with Microsoft 365, including Exchange administration, backend configuration, OneDrive, SharePoint, Word, Excel, and PowerPoint.
• Advanced Canva capability for design, template building, and publication layout.
• Practical experience running email campaigns in Mailchimp.
• Experience using HubSpot CRM and/or Salesforce to manage stakeholder information and relationships.
• Familiarity with Eventbrite, LilReggie, or similar registration tools.
• Confidence using Zoom to deliver webinars and large-scale virtual events.
• Proven experience managing events across the full lifecycle, including suppliers, logistics, and run sheets.
• Experience supporting onboarding and offboarding in a small organisation.
• Background in a member-led, coalition, or highly stakeholder-focused environment.
• Excellent written communication skills and the ability to produce polished content independently.
• Strong time management and the ability to juggle several workstreams at once.

Personal attributes

• You enjoy building and maintaining systems that make work run smoothly.
• You communicate warmly and professionally, and you work well with people.
• You take initiative and can solve problems without needing close supervision.
• You are aligned with HCA’s kaupapa and its goal of reducing harm from commercial determinants of health.
• You remain steady under pressure and can bring a sense of humour to a small-team environment.
• You pay close attention to detail while keeping the bigger picture in view.

What the organisation offers

• A meaningful position at the heart of public health advocacy in Aotearoa.
• A flexible hybrid work arrangement with up to 30 hours per week.
• A small, collaborative team with strong values and a genuine commitment to Te Tiriti o Waitangi.

Equal opportunity statement

Health Coalition Aotearoa is an equal opportunity employer and welcomes applications from Māori, Pacific, and other equity-seeking candidates whose lived experience aligns with the organisation’s kaupapa.

Application process

To apply, send a cover letter and CV to careers@healthcoalition.org.nz by 17 July 2026. Applications submitted without a cover letter will not be considered. For questions about the role or recruitment process, contact careers@healthcoalition.org.nz.