Human Resources Coordinator

Role overview

A non-profit organization is looking for a highly organized HR Coordinator to support day-to-day people operations across the employee journey. The position involves close coordination with internal teams and covers recruiting, onboarding, HR administration, payroll and benefits assistance, HR systems upkeep, and employee programs. The right person will be resourceful, service-minded, and comfortable balancing several priorities in a busy environment.

Talent acquisition and employee lifecycle

• Manage recruiting support from the point of posting a role to final candidate selection, including interview scheduling, candidate communication, and pre-employment coordination.
• Help new hires get started by preparing employment paperwork, arranging orientation, and contributing to a smooth onboarding experience.
• Handle exit-related coordination, including offboarding paperwork and communication with relevant internal teams.
• Keep applicant tracking information current so recruitment activity and candidate status are accurately reflected.

Payroll and benefits support

• Assist with payroll administration tasks such as employee record changes, timesheet coordination, and payroll adjustment requests.
• Support employee benefits administration by updating enrollments and maintaining information in the HR system.
• Help reconcile benefits data by reviewing payroll deductions, insurer invoices, and enrollment details, while assisting with issue resolution.
• Provide administrative help for annual benefits enrollment, employee messaging, and enrollment confirmation.

HR operations

• Maintain employee files and support ongoing HRMS administration, including data accuracy, reporting, workflow handling, and process improvements.
• Use of Paylocity HRMS is mandatory.
• Answer employee inquiries and HR requests promptly and professionally.
• Support performance management administration through documentation, review-cycle coordination, reporting, and system updates.
• Prepare both routine and one-off HR reports and help ensure personnel records remain accurate.
• Assist with training and development activities, meetings, and broader HR programs.
• Contribute to special initiatives and other duties as needed.

Qualifications

Candidates should have at least 3 years of experience in human resources, ideally in an HR Coordinator, HR Specialist, or comparable support position. Background in recruiting, onboarding, employee records, payroll support, and benefits administration is expected. Experience using both an ATS and an HRMS is required, and hands-on use of Paylocity HRMS is specifically necessary. Strong organization, communication, and time management skills are important, along with sharp attention to detail and the ability to juggle multiple deadlines. Proficiency with Microsoft Office tools, especially Excel, Word, and Outlook, is also needed.