HR Specialist (Ops & Payroll)

Role Overview

Aboitiz Foods is seeking a meticulous and proactive HR Payroll & Operations Specialist for a 12-month contract in Singapore. The position focuses on payroll execution, HR operations, employee lifecycle support, and compliance activities across Singapore and Malaysia while contributing to a strong employee experience.

Payroll and Benefits Administration

• Oversee payroll processing from end to end for Singapore, including leave administration, tax-related matters, and statutory deductions and contributions.
• Assist with payroll activities in Malaysia and work with external vendors and internal partners as needed.
• Handle employee benefits administration and claims processing.
• Check payroll ledger reconciliations and verify bonus accrual calculations.
• Act as a main contact for employee questions on payroll, benefits, and HR policy matters.

HR Operations and Employee Lifecycle

• Support employees throughout the full lifecycle, from joining through to exit.
• Keep employee records current and ensure HR systems are updated on time.
• Draft employment letters, HR documents, and related invoices.
• Work closely with internal teams to support a smooth and positive employee journey.

HR Systems and Data Management

• Maintain HR records and employee information with a high level of accuracy.
• Assist with data migration, system enhancements, and HR database upkeep.
• Ensure records are retained properly and governance requirements are followed.

Governance and Compliance

• Help ensure adherence to employment laws, payroll rules, and internal policies.
• Support audits and the upkeep of statutory documentation.
• Contribute to HR reporting, employee surveys, and operational analysis.

Team and Administrative Support

• Support engagement and workplace culture activities.
• Provide backup help for office administration tasks when needed.
• Take part in HR initiatives and other ad hoc duties.

What We’re Looking For

The ideal candidate will be highly organized, detail-focused, and comfortable handling confidential information with discretion. A collaborative, adaptable, and customer-oriented mindset is important, along with strong communication and stakeholder management abilities. The role also requires someone willing to support broader HR and office administration work when necessary.

Qualifications

• A diploma or bachelor’s degree in Human Resources, Business Administration, or a related discipline.
• At least 3 years of experience in payroll and HR operations.
• Strong hands-on experience with Singapore payroll, including CPF, taxation, and statutory compliance.
• Exposure to Malaysia payroll processes is preferred.
• Good understanding of Singapore employment legislation and payroll regulations.
• Knowledge of Malaysia employment laws and payroll rules is an advantage.
• Practical experience using HRIS and payroll systems.
• Proficiency in Microsoft Office and/or Google Workspace.

Additional Information

All information shared will be treated confidentially in line with EEO guidelines.