Executive Secretary

About the Role

Al Tarek Legal Consultancy in Dubai is hiring a polished and highly organized Executive Secretary to oversee day-to-day administrative support for the office. This role suits someone who is proactive, detail-oriented, and comfortable working in a professional legal environment.

What You Will Do

• Handle incoming phone calls, emails, and general business communication in a professional manner.
• Prepare, check, and send official emails and letters in both Arabic and English.
• Arrange meetings, appointments, and calendar schedules.
• Deliver high-quality client support and maintain courteous communication with customers.
• Follow up with clients regarding appointments, documents, and active matters.
• Work closely with the Executive Assistant to the CEO to support management instructions and operational priorities.
• Create reports, presentations, and other administrative materials as needed.
• Keep both paper and digital filing systems organized and up to date.
• Protect sensitive information with a high level of discretion and professionalism.
• Liaise with internal teams and outside stakeholders to keep work moving efficiently.
• Support general office administration and take on additional administrative tasks assigned by management.

Requirements

• At least 2 years of experience is required; prior work in a law firm or professional services firm is a plus.
• Strong fluency in Arabic and English, both spoken and written, is mandatory.
• Ability to draft clear and professional emails and business correspondence.
• Excellent customer service, communication, and interpersonal skills.
• Strong organizational skills with the ability to multitask and manage time effectively.
• Good attention to detail and sound problem-solving ability.
• Proficiency in Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
• Professional presentation and strong business etiquette.
• Comfortable working under pressure while handling multiple priorities.
• Experience with legal paperwork or legal administrative tasks will be an added advantage.

What We Offer

• A professional and supportive workplace.
• Opportunities for career growth and development.
• Exposure to senior-level executive and legal operations.
• A competitive salary that will be discussed based on qualifications and experience.

Additional Information

Employment type: Full-time. Location: Dubai, United Arab Emirates. Shortlisted candidates only will be contacted. Interested candidates may reach out by email at info@altareklegal.com.