Executive Assistant (Regional Leadership Support)

Opportunity Overview

A multinational organisation is looking for a seasoned Executive Assistant to support a group of Regional Senior Leaders in Singapore. This role is suited to a highly organised, proactive professional who can operate effectively in a busy, international setting.

You will act as a dependable partner to senior executives, helping keep daily operations running smoothly and supporting leadership activities across several markets.

Key Responsibilities

• Oversee demanding calendars for a group of Regional Directors operating across different countries and time zones.
• Arrange both virtual and face-to-face meetings with internal teams and external contacts.
• Stay ahead of calendar clashes, balance shifting priorities, and manage executive inboxes when needed.
• Serve as the main point of contact between senior leaders and key stakeholders inside and outside the organisation.
• Plan business travel within the region and internationally, including flights, hotels, visas, and detailed itineraries.
• Track travel spending, purchase orders, and related budgets.
• Follow company travel guidelines while ensuring schedules are planned efficiently.
• Coordinate leadership meetings, conferences, town halls, and team events across the region.
• Handle venues, catering, audio-visual setup, meeting packs, and agenda preparation.
• Draft meeting notes, follow up on action points, and monitor next steps after events.
• Assist with event reviews and identify ways to improve future processes.
• Prepare, polish, and format presentations, reports, correspondence, and other business materials.
• Treat confidential information carefully and professionally at all times.
• Keep records and administrative files well organised and up to date.
• Carry out research and compile information to help support business decisions.
• Support regional initiatives and special projects with administrative coordination.
• Look for practical ways to improve administrative workflows and team productivity.
• Liaise with external suppliers for regional events and leadership-related activities.
• Develop strong working relationships with internal teams and outside partners.

Requirements

• At least 6 to 8 years of experience as an Executive Assistant or in a senior administrative role, ideally supporting regional or C-suite leaders in a multinational company.
• Experience handling the needs of several executives in a fast-moving, international environment.
• Strong planning, organisation, and time management abilities, with the capacity to juggle competing priorities.
• Excellent communication and people skills, with the confidence to engage stakeholders at all levels.
• A high degree of professionalism, integrity, and discretion when managing sensitive information.
• Strong working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, as well as calendar tools.
• Ability to work independently, stay resourceful, and collaborate well with others.
• A bachelor’s degree or equivalent practical experience is preferred.
• Knowledge of additional languages would be an advantage.

Ideal Candidate Profile

The right person will be adaptable, energetic, and solution-focused, with a collaborative mindset suited to an entrepreneurial environment. You should have sound judgement, a sharp eye for detail, and the ability to remain composed under pressure while managing multiple demands. Above all, you should be a trusted support partner who can anticipate senior leaders’ needs and consistently deliver strong administrative support.

Additional Information

Location: Singapore, Singapore

Employment type: Full-time, onsite

Experience required: 6-8 years

Compensation: Up to 7k per month

Company registration and regulatory information were provided in the source and have been retained in the original fact pattern.