Executive Assistant

Role Overview

An opportunity is available for a seasoned Executive Assistant to support a confidential, high-profile influencer and entrepreneur based in Austin, Texas. This position suits someone who is familiar with the creator economy and is comfortable working in a dynamic environment where priorities can shift quickly.

You will act as a dependable support partner across business and personal matters, helping with scheduling, logistics, product launches, content coordination, and day-to-day operations. The right person will be highly organized, discreet, proactive, and skilled at anticipating needs before they become issues.

Location, Schedule, and Work Style

This role is based in Austin, TX and requires local availability. It follows a full-time schedule of 40 hours per week. Work is mostly remote, with occasional in-person support required. Travel may also be needed from time to time.

Compensation

The offered pay is USD 50,000 to 55,000 annually, depending on experience.

Non-Negotiable Requirements

• You must have at least 1 year of prior experience supporting an influencer, public figure, creator, or entrepreneur.
• Residence near Austin, TX is required.
• A valid driver’s license and dependable transportation are essential.
• You need to have your own laptop and mobile phone.
• You should be open to traveling when necessary.
• The job includes lifting and carrying packages weighing up to 40 lbs.
• Handling sensitive and confidential information with complete discretion is mandatory.

Key Responsibilities

Executive and Personal Support

• Coordinate calendars, meetings, and appointments.
• Arrange travel plans, itineraries, reservations, and related logistics.
• Handle errands and personal support tasks as needed.
• Pick up coffee, meals, groceries, and other requested items.
• Maintain tidy, organized, and well-stocked workspaces.
• Stay ahead of needs and resolve issues proactively.
• Assist with light cleaning and organizing when required.

Brand and Business Operations

• Prepare, pack, and send customer orders.
• Oversee inventory and order fulfillment tasks.
• Sort and organize incoming PR packages and product samples.
• Create and dispatch PR mailers and gifting packages.
• Support new product launches and business initiatives.
• Work with vendors, manufacturers, and shipping partners.

Content and Campaign Support

• Help prepare and organize content shoot materials.
• Source props, products, and supplies for content production.
• Monitor deadlines and brand obligations with the management company.
• Coordinate with management, stylists, PR contacts, and brand partners.
• Provide support during content days, events, and travel.

Administrative Support

• Monitor inboxes and prioritize urgent messages.
• Track projects, deadlines, and follow-up actions.
• Assist with research and special assignments.
• Keep digital records, files, and documents well organized.

Candidate Profile

The ideal applicant has experience in the influencer or creator space, brings strong attention to detail, and can work independently with minimal direction. You should remain calm under pressure, manage multiple priorities with ease, and present yourself in a professional and trustworthy manner. A positive attitude and enthusiasm for helping grow a brand are important.

Confidentiality and Employment Notes

This is a confidential role supporting a high-profile influencer and business owner. Shortlisted candidates should be ready to share relevant work history and professional references. A signed NDA will be required before employment begins.