Event Planner

Role Overview

This position is responsible for coordinating event logistics, protocol support, and on-ground execution for a wide range of corporate and executive activities. The role ensures high service quality, adherence to internal policies, and smooth delivery for senior stakeholders, guests, and visiting delegations.

Key Responsibilities

• Assist in planning, coordinating, and delivering logistics and protocol activities across the organization while maintaining strong service standards and policy compliance.
• Arrange protocol support for VIPs, Board Members, EXCOM members, dignitaries, guests, and visiting delegations.
• Organize the logistics and operational setup for Board meetings, EXCOM sessions, roadshows, conferences, town halls, corporate events, and official ceremonies.
• Manage event planning details such as venue selection, catering, transport, accommodation, event branding, registration, vendor follow-up, and on-site coordination.
• Support the successful execution of corporate events, employee engagement initiatives, leadership forums, business meetings, and strategic programs.
• Oversee travel, protocol, logistics, and event vendors to ensure consistent service quality, contractual compliance, and quick resolution of issues.
• Develop effective working relationships with internal teams and external suppliers to strengthen service delivery and event outcomes.
• Respond to executive requests, VIP visits, and high-visibility events with discretion, professionalism, and confidentiality.
• Keep departmental files, contracts, reports, and event records updated in line with governance and compliance expectations.
• Monitor and report KPIs covering travel, logistics, protocol services, event delivery, vendor performance, and operational efficiency.
• Review completed events and contribute to continuous improvement actions that enhance attendee experience and operational performance.

Self-Management Expectations

• Set performance objectives with the reporting manager at the beginning of the year and work steadily toward achieving them.
• Take ownership of personal development by identifying skill gaps and closing them through learning and practical improvement activities beyond formal training.
• Understand the competencies required for the role and actively work on demonstrating and strengthening them.
• Stay updated on industry developments, emerging methods, and relevant current topics through ongoing learning and professional networking.

Risk and Internal Control Responsibilities

• Follow risk policies and established procedures to reduce operational, regulatory, financial, informational, reputational, and audit exposure as directed by the department manager.
• Apply internal control procedures and provide supporting information for departmental audits when required.

Qualifications and Experience

A diploma is required for this role. The ideal candidate should have very good written and spoken English skills and at least 3 years of relevant experience with a diploma qualification.