Document Controller

Role overview

A construction-focused employer in Dubai is seeking an experienced Document Controller with a solid background in the construction sector. The role involves managing the full lifecycle of project and company records while keeping information accurate, organized, secure, and easy to retrieve.

Key responsibilities

• Receive, scan, verify, and store documents in an orderly manner.
• Sort, file, and archive records so they remain accessible when needed.
• Retrieve documents for team members and external stakeholders on request.
• Create and maintain templates for documents, file categories, and databases.
• Review documents carefully to ensure they are complete, correct, and compliant.
• Manage the movement of documents into and out of the department.
• Flag errors or changes related to document storage and control processes.
• Oversee the safe destruction and disposal of confidential records.
• Keep document management systems and physical files updated and well maintained.
• Protect sensitive information and support employees in accessing records through the document management system.

Requirements

• Background in document control is essential, with construction industry experience required.
• A bachelor’s degree in business administration, library management, or records management is preferred.
• Between 4 and 8 years of experience in document, archive, or records management.
• Working knowledge of document management platforms such as SharePoint, OnlyOffice, DocuWare Cloud, and RubeX.
• Experience with document capture tools such as CAPSYS Capture and Xerox DocuShare.
• Strong command of Microsoft Office applications.
• Excellent typing speed and report-writing ability.
• High attention to detail and strong document organization skills.
• Understanding of document retention and handling regulations.
• Ability to manage database updates proactively using software systems.
• Organized, efficient, and able to handle queries and tasks in a timely way.

Compensation and benefits

The monthly salary is AED 7,000 to AED 10,000. In addition, the package includes medical coverage, visa sponsorship, and flights.

Additional information

This is a full-time, onsite role in Dubai, United Arab Emirates. Candidates must have construction-related document control experience. Interested applicants should share their CV by email.