Administrative Assistant

About the Organisation

This role sits within a long-established voluntary organisation that has been delivering services and support to people with disabilities and their families for over 70 years. Its work has a direct positive impact on more than 12,000 people, helping them build confidence, practical skills and self-belief so they can work toward their personal goals.

Inclusion and Accessibility

The employer encourages applications from people of all backgrounds and abilities and is committed to an inclusive, accessible workplace. If you need reasonable support during the hiring process or after joining, adjustments can be arranged. Examples include adapted workstations, flexible scheduling, assistive technology, or changes to interview and workplace communication methods. Candidates are encouraged to raise their needs at any stage.

Role Overview

The organisation is hiring a permanent part-time Administrative Assistant for 21 hours per week in Ballycoolen, Dublin. The position is focused on delivering reliable, high-quality administrative support to the Administration team and wider Education Support Services function. The successful person will manage their own workload, prioritise effectively, and help ensure the people and teams they support receive excellent service.

Key Duties

• Deliver both general and senior-level administrative support, including diary coordination, meeting preparation, travel arrangements and other day-to-day office tasks.
• Assist with producing and organising reports, Service Arrangement paperwork and related documents, along with other administrative work.
• Handle queries from internal stakeholders such as operational teams, HR, Property, Finance and Business Development, and help prepare statistical information and reports for Education Support Services.
• Arrange Service Arrangement meetings and other support-related activities across the organisation, while providing the necessary administrative follow-up.
• Support systems used by Education Support Services by troubleshooting issues, helping prevent problems, and working with local and regional managers on business cases, requirements gathering and costings.
• Help maintain administrative systems and document management processes, including scanning, filing and structured record organisation.
• Support meetings connected to Education Support Services by drafting agendas, minutes and reports as required.

Candidate Profile

The ideal applicant should be self-driven, organised and able to work in a deadline-focused environment. Prior administration experience is helpful, and the role also calls for strong technical ability, data handling skills and familiarity with office software. Experience supporting young people with additional needs is also valued.

Additional Information

These responsibilities reflect current service needs and may change over time to match evolving requirements.

Compensation and Deadline

Salary begins at point 2, ranging from €30,827.84 to point 5, €34,848.63 pro rata, depending on experience and qualifications. The closing date for applications is July 17th 2026.

Benefits

The role comes with a broad benefits package that includes pension support, paid family leave, education-related leave and study support, annual leave, wellbeing resources and several employee schemes.

Who Can Apply

Applications are welcome from candidates of all backgrounds and abilities. The role also suits someone with prior administrative experience, strong IT skills, and familiarity with disability support or related service environments.