Administrative Assistant

About the role

Ong Teng Chong Building Contractor Pte Ltd is hiring a meticulous and self-driven Administrative Assistant to help keep its construction operations running smoothly. This role suits someone who is organised, dependable, and comfortable working in a construction environment.

What you will do

• Handle incoming calls and respond to email enquiries throughout business hours.
• Take care of routine office administration and a wide range of general clerical work.
• Assist with quotation preparation, claims, invoices, and verification of completed work. Support finance-related activities such as supplier invoice handling, staff claims, petty cash, and other basic accounting tasks.
• Provide administrative and coordination assistance to project managers, engineers, and site personnel.
• Prepare, revise, and file project documentation such as BOQs, drawings, schedules, reports, and compliance records.
• Support procurement activities, including purchase orders, invoice handling, and maintenance of well-organised digital and hard-copy records.
• Help with HR tasks, office administration, and other duties assigned by management from time to time.

What we are looking for

• At least GCE O-Level or NITEC qualification.
• Good working knowledge of MS Office, especially Excel and PowerPoint.
• Preferably 2 years or more of relevant experience.
• Strong verbal and written communication abilities, plus good coordination skills.
• Ability to juggle multiple tasks, set priorities, and stay effective in a busy, high-pressure setting.
• Professional working style with a careful eye for accuracy and detail.

Additional information

This is a full-time, onsite position based in Singapore. The role involves supporting both office and construction-site coordination needs, with working-hour communication expected during business hours.