Administrative Assistant / Bookkeeper

Role Overview

StretchPlex is seeking a proactive and motivated Administrative Assistant to provide day-to-day support to managers and staff. This position focuses on keeping communication, coordination, and office administration running smoothly, while also handling light bookkeeping and payroll-related work.

Core Responsibilities

• Manage incoming phone calls and route them to the appropriate person.
• Handle emails and other communication in a timely and accurate way.
• Arrange meetings, appointments, and other calendar items.
• Keep contact records organized and up to date.
• Draft, prepare, and send correspondence such as memos, letters, fax documents, and forms.
• Help prepare recurring reports and related documentation.
• Maintain an organized filing and record-keeping system.
• Track office inventory and place supply orders when needed.
• Support onboarding activities for new hires.
• Prepare expense reports for submission and reconciliation.
• Welcome and assist visitors as needed.
• Handle payroll processing and basic bookkeeping tasks.

Required Background and Skills

The ideal candidate should already have experience in an administrative or assistant role. A working understanding of office administration systems and procedures is important, along with strong time management, multitasking, and prioritization abilities. Attention to detail, problem-solving capability, clear written and verbal communication, and solid organization and planning skills are also essential. Proficiency with Microsoft Office is required.

Additional Notes

This is a full-time, on-site position based in Hockessin, Delaware.