Administrative Assistant

Role overview

Highlights is hiring a remote Administrative Assistant to help keep day-to-day business operations running smoothly. This full-time position suits someone who is well organized, communicates clearly, pays close attention to detail, and can juggle several priorities independently in a fast-moving virtual workplace.

In this position, you will support internal teams by handling scheduling, maintaining records, coordinating communication, and assisting with routine administrative and operational work.

Key responsibilities

• Take care of calendars, appointments, and meeting coordination.
• Draft, organize, and keep business files and records up to date.
• Handle email replies and support formal correspondence.
• Arrange meetings and, when needed, capture notes from those discussions.
• Carry out data entry tasks and keep databases accurate.
• Help create reports, presentations, and other administrative materials.
• Assist different teams with operational and office support work.
• Protect sensitive information by maintaining confidentiality.
• Provide general administrative help wherever required.

Qualifications and expectations

• A high school diploma, associate degree, bachelor’s degree, or equivalent practical experience is acceptable.
• Prior work in administrative support, customer service, office coordination, or a similar area is preferred, though not mandatory.
• Strong verbal and written communication abilities are required.
• You should be highly organized, able to manage multiple tasks, and good at managing time.
• Comfort using Microsoft Office, Google Workspace, and other web-based tools is important.
• A careful approach with strong accuracy and attention to detail is expected.
• You must be able to prioritize work and meet deadlines while working remotely.
• The ideal candidate is professional, reliable, and self-driven.
• Experience with scheduling platforms, CRM tools, project management software, or virtual collaboration apps is considered an advantage.

Compensation and benefits

The role offers competitive pay along with benefits.

• Competitive compensation package.
• Work-from-home setup.
• Flexible working hours.
• Paid leave and company holidays.
• Health, dental, and vision coverage.
• Opportunities for training and professional growth.
• Scope for career progression.
• Home office support and resources.

Additional information

This is a full-time remote role based in the United States. Applications are reviewed on a rolling basis. The employer is committed to providing equal employment opportunity and encourages people from all backgrounds and experiences to apply. All qualified candidates will be considered based on their skills, qualifications, and business requirements.