Research Administrative Assistant

Role overview

University Hospitals of Derby and Burton NHS Foundation Trust is hiring Research Administrative Assistants to support the Research and Development Clinical Delivery Teams in Derby. The role focuses on keeping research administration accurate, organised, and compliant while helping clinical trials run smoothly.

What the role involves

• Enter patient details accurately into research databases and keep records up to date.
• Respond to routine enquiries promptly and professionally.
• Create and maintain spreadsheets and databases, arrange room bookings, photocopy documents, and carry out other administrative tasks requested by the team.
• Track and retrieve case notes, and scan paperwork to support efficient trial delivery.
• Transfer information from source documents and medical records into paper or electronic Case Report Forms (CRFs) as instructed.
• Follow study-specific instructions and Standard Operating Procedures for data entry.
• Ensure all data handling follows legislation, Good Clinical Practice (GCP), Trust policies, and Government requirements.
• Work with the multidisciplinary team to support the effective running of trials.
• Manage supplier orders.
• Carry out any additional administrative duties assigned by the clinical team.

What the Trust is looking for

Applicants should have GCSE English at Grade C or above, or an equivalent qualification, and must be able to write clearly. Strong communication skills, a confident telephone manner, and a high level of confidentiality are essential. The Trust also wants someone who is organised, thorough, professional, mature, and able to take initiative when dealing with standard queries.

Secondment guidance

If you are applying as an internal secondment, you must speak with your line manager first and get their agreement before submitting your application. There is no assurance that you will be released from your current post, so approval should be secured in advance.

Support and benefits

• Access to professional and leadership development opportunities.
• Support throughout recruitment and after joining the team.
• Employee assistance programme.
• Discounted gym membership.
• On-site fitness classes.
• Car schemes.

Trust information

The organisation describes itself as a community-focused trust committed to Exceptional Care Together. Its values are Compassion, Openness, and Excellence. It also highlights that it is a research-active university hospital with a broad portfolio of clinical trials and research opportunities for staff.

Key facts shared by the Trust

• Average of 4,810 outpatient appointments each day.
• Fourth busiest Trauma & Orthopaedic outpatient department in England, with an average of 2,077 cases per week.
• Average of 1,115 patients seen in A&E daily across the network, making it the third largest in the country.
• An average of 195 emergency admissions each day.
• Nearly 33,700 planned surgical operations carried out last year across 57 operating theatres.
• One of only seven Trusts nationally with more than 50 operating theatres.
• More than 140 elective procedures completed every working day.

Important dates

Application closing date: 12 July 2026. Interview date: 24 July 2026.

Contact for informal enquiries

For further details or an informal discussion, contact Michael Agyemang, Clinical Trials Nurse Manager, by email at michael.agyemang1@nhs.net or by phone on 07384457883. Speaking with the team before applying is optional.