Office Coordinator

About the Company

Circana is a global provider of technology, AI, and data-driven solutions for consumer packaged goods companies, manufacturers, and retailers. Its predictive analytics and Liquid Data platform support clients in tracking market share, understanding consumer behavior, and accelerating growth, backed by decades of expertise and a large, high-quality data set.

The company promotes ongoing learning, open feedback, flexibility, and a workplace culture built around inclusion, belonging, and respect for different backgrounds and perspectives. Circana is also certified as a Great Place To Work based on employee feedback.

Role Overview

The Auckland Office Coordinator will handle onsite administrative and office coordination duties to keep the workplace running smoothly and to a high standard. The role supports daily office operations, facilities and vendor coordination, and assistance with travel, events, and office services, helping maintain a consistent employee experience across the ANZ administration team.

Customer Service

• Cover reception and phone duties during office hours from 9:00am to 5:00pm.
• Greet office visitors, direct them appropriately, and provide assistance as needed.

Administrative Support

• Help plan and book offsite company events.
• Assist with preparation tasks for the monthly Town Hall presentation.
• Handle assigned service requests within the expected service timeframe.
• Arrange catering for onsite meetings.
• Manage visitor Wi-Fi access requests.
• Process visitor parking requests for New Zealand.
• Review and update the Compass Administration page each month to keep the information accurate and current.
• Support administration initiatives that strengthen collaboration and improve team processes.

Requirements

• Solid understanding of office administration practices and procedures.
• Confident and clear verbal and written communication skills.
• Good time management, people skills, adaptability, and the ability to juggle multiple tasks.
• Comfort using Microsoft Office and willingness to learn new tools and systems.
• Strong customer orientation.
• Excellent attention to detail.

Circana Behaviors

• Stay Curious: Keep learning, growing, and asking thoughtful questions.
• Seek Clarity: Work through complexity to create understanding and support action.
• Own the Outcome: Take accountability for decisions and results.
• Center on the Client: Focus on adding value for customers.
• Be a Challenger: Continually look for better ways to improve.
• Champion Inclusivity: Build trust through empathy, respect, and integrity.
• Commit to Each Other: Help create a great workplace for everyone.

Location

This role is onsite in Auckland only.