Invoice Processing Specialist

Role overview

Ecolab is looking for a motivated Invoice Processing Analyst for upcoming openings in its Finance team in Pune, India. This position supports global offices by handling back-office finance work, with a focus on accounts payable and vendor invoice processing. The role plays an important part in keeping invoice processing accurate and on time so business operations run smoothly.

The ideal candidate will be a proactive, service-focused professional who wants to contribute to a collaborative and high-performing team.

What you can expect

• Opportunity to join a growing organization with competitive pay and benefits.
• A chance to shape your career and make a meaningful contribution in a growth-oriented company.
• Work in an environment that values diverse backgrounds, viewpoints, and ideas.
• Be part of a mission-driven company supporting clean water, safe food, abundant energy, and healthy environments.

Key responsibilities

• Enter vendor invoices for PO, non-PO, and freight transactions using Tier 2 ERP platforms such as iScala, Tally, JD Edwards, Sage, and Accpac.
• Review, investigate, and follow up on outstanding items across different invoice categories, including PO, non-PO, and freight invoices.
• Record recurring expense invoices.
• Maintain manual Excel trackers with accuracy and attention to detail.
• Perform GRIR account reconciliation and clear aged items from vendor ledgers.
• Handle advance payments and down payments.
• Work in line with company policies, procedures, and values.
• Support Accounts Payable performance targets and metrics.
• Contribute to knowledge-sharing by creating and updating process knowledge when needed.
• Take part in continuous improvement efforts and related projects.

Required qualifications and experience

• Bachelor’s degree in Finance, Accounting, Commerce, or a similar discipline.
• More than four years of experience in finance, accounting, or a related function.
• Hands-on exposure to Tier 2 ERP systems, preferably iScala, Tally, JD Edwards, Sage, or Accpac.
• Strong grasp of basic accounting concepts, including debit, credit, and AP journal entries.
• Fluency in English and working knowledge of the local language; additional languages are an advantage.
• General office experience or equivalent business training, along with experience in dispute resolution, is preferred.
• Understanding of basic business principles, workflows, and terminology.
• Strong accuracy when working with data and a keen eye for detail.
• Clear verbal and written communication skills for dealing with internal and external stakeholders.
• Ability to grow into broader roles over time.
• Confidence to work independently, take initiative, and stay self-driven.
• Detail-oriented and process-oriented approach to work.
• Good analytical thinking and problem-solving capability.

Inclusion and equal opportunity

Ecolab states that it is committed to fair treatment and equal opportunity in employment. Hiring, promotion, transfer, advancement, compensation, benefits, and working conditions are based on qualifications and job performance. The company does not discriminate on the basis of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity or expression, genetic information, marital status, age, or disability.