HR Coordinator

Overview

Vanguard Skin Specialists is a dermatology and plastic surgery practice serving southern Colorado communities. The organization is focused on creating a meaningful impact for patients, the local community, and beyond, and that purpose guides everything from expanding into underserved areas to supporting humanitarian efforts and volunteering locally and internationally.

The practice has also been acknowledged as one of the top workplaces in Colorado Springs by the Gazette and one of the top 150 workplaces in Colorado by the Denver Post. Its HR function plays an important role in that success, and the team is looking for an HR Coordinator to help maintain a positive workplace and keep daily HR operations running smoothly. This person will support the HR Manager and contribute to the broader HR team.

What you will do

• Help strengthen company culture by supporting engagement activities, internal events, celebrations, recognition efforts, and other initiatives that reflect the organization’s mission and values.
• Take part in the day-to-day life of the practice, including staff gatherings, service activities, and similar events.
• Support the systems and tools used to encourage employee engagement.
• Maintain employee records so files remain complete, accurate, and compliant, while controlling access according to policy.
• Assist with benefits administration, including enrollment and ongoing support for medical, vision, dental, PTO, workers’ compensation, FMLA, and FAMLI.
• Help manage workers’ compensation matters and support the OSHA officer with related claims and workflows.
• Keep personnel policies, notices, forms, and manuals current and help reinforce consistent policy use across offices.
• Support payroll-related HR tasks by updating employee files and adding relevant notes or changes to payroll documentation.
• Create HR reports and other requested documents to support HR activities.
• Assist with the employee lifecycle, including recruiting coordination, screening, interview scheduling, and preparation of hiring materials.
• Support recruiting events and help the HR Manager and recruiting team with logistical needs.
• Handle onboarding tasks such as background checks, I-9 and file completion, document collection, system uploads, training assignment, and orientation support.
• Help gather information for performance reviews, organize templates, monitor deadlines, and maintain supporting records.
• Coordinate employee status changes and ensure required paperwork is completed accurately and on time throughout the employee lifecycle.
• Manage offboarding steps such as exit checklists, access removal coordination, and exit interview scheduling.
• Provide general administrative support at headquarters, including sorting mail and assisting with event coordination.
• Coordinate milestone recognition gifts for work anniversaries, weddings, and new family additions.
• Track HR compliance items on the HR dashboard and follow up with employees or escalate issues to the proper manager when needed.
• Take on additional HR-related duties as the role grows and as business needs evolve.

Qualifications

• A bachelor’s degree in HR, business administration, healthcare administration, or a similar area is preferred, though comparable experience may be accepted.
• At least 1 to 3 years of experience in HR, office coordination, or recruiting support is preferred.
• Strong accuracy, attention to detail, and follow-through are essential.
• A collaborative, service-focused approach and a track record of working effectively on teams are important.
• Excellent verbal and written communication skills, along with strong interpersonal abilities, are required.
• Comfort using PowerPoint, Excel, and Word, plus the ability to quickly learn new software.
• Must be able to handle confidential information with professionalism and good judgment.
• Alignment with Vanguard Skin Specialists’ mission and values is required.
• Preferred background includes an HR degree, HR certification, or relevant HR experience.
• Customer service experience or supervisory experience is considered an advantage.

Review and growth

The organization emphasizes ongoing feedback and professional development. The first HR check-in is expected around 90 days after hire. Formal written annual reviews are held each fall. If an employee has less than 6 months of tenure by the fall review but more than 6 months by the spring review, the first written review will take place in the spring. The practice also promotes from within, creating opportunities for advancement.

Schedule and location

This is a full-time position requiring 40 hours per week, although some weeks may run longer during review cycles, annual meetings, orientation periods, or special employee events.

The role is primarily based at the headquarters office at 12320 Oracle Blvd. It requires travel to each full-time office at least once every quarter, with additional travel when needed for training, onboarding, meetings, or similar activities. This is not a remote or hybrid role.

Compensation and benefits

The hourly pay range for this position is $21.00 to $25.00, depending on experience. The role is eligible for overtime and paid time off.

The practice contributes toward medical insurance premiums and also offers vision, dental, and 401(k) benefits. Additional benefits include paid time off, a graduate school stipend, bereavement pay, paid maternity and bonding leave, and employee discounts on products and aesthetic services.

Physical requirements

• Ability to stay in one position for up to 90% of the workday.
• Ability to move around the office for the remaining time to reach file cabinets, printers, and similar resources.
• Ability to travel independently to other locations for meetings and to transport company materials.
• Regular lifting and carrying of items between 10 and 25 pounds.
• Occasional lifting and carrying of items up to 50 pounds.
• Ability to push or pull carts with company materials when needed.
• Comfort using office equipment such as computers, calculators, printers, copiers, scanners, and fax machines.
• Ability to communicate clearly, accurately, and frequently.
• Ability to distinguish colors on the computer and within the software used.
• Typing speed of at least 50 words per minute.

Application and employment conditions

Applicants should submit a resume and cover letter. Employment offers are conditional and will depend on successful pre-employment screening. Screening may include background checks, drug screening, verification of employment, education, and/or licensure or certification, as well as governmental registry checks. Final offers remain subject to completion of all required screening steps.

Equal opportunity and workplace values

Vanguard Skin Specialists is a privately owned medical practice that aims to serve patients and the community with humility, integrity, and excellence. The organization describes itself as faith-driven and supports initiatives aligned with its purpose, mission, and values.

The practice states that it welcomes employees from all backgrounds and religious traditions. Team members are not required to share the founders’ religious beliefs and may excuse themselves from any activity that conflicts with their own convictions. Any distress or discrimination concerns should be reported promptly to HR or a direct supervisor.

The employer is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other legally protected characteristic.