Executive Assistant / Operations Coordinator

Role overview

This is a remote Executive Assistant / Operations Coordinator position with a venture capital firm focused on supporting early-stage technology founders. The role supports leadership and helps keep internal operations efficient, organized, and responsive. The engagement is contract-based, with the possibility of moving into a full-time role later.

Compensation

Pay ranges from USD 500 to USD 1,200 per month, with the exact amount influenced by experience, skill set, availability, and location.

About the company

The employer is a venture capital firm that backs ambitious founders building the next wave of technology companies. The team works closely with entrepreneurs from the earliest stages by providing capital, strategic input, and access to its network.

Key responsibilities

• Keep executive calendars organized and coordinate meetings across different time zones.
• Set up meetings involving investors, founders, and partners.
• Draft meeting agendas, capture notes, and track follow-up actions.
• Arrange travel plans, lodging, and itineraries when needed.
• Help improve internal processes, documentation, and operational workflows.
• Maintain well-structured files, records, and internal knowledge resources.
• Support the creation of presentations, reports, and spreadsheet-based materials.
• Help plan and coordinate online events, webinars, and internal team meetings.
• Communicate professionally with founders, investors, vendors, and outside partners.
• Manage sensitive information carefully and discreetly.
• Provide broad administrative support to investment and operations functions.

Requirements

• At least 2 years of experience in an Executive Assistant, Operations Coordinator, Administrative Assistant, or comparable position.
• Strong ability to stay organized and manage time effectively.
• Clear written and spoken English communication.
• Excellent attention to detail and the ability to balance several priorities at once.
• Comfort working autonomously in a remote setup.
• A self-starting approach with strong accountability for outcomes.
• Professional handling of confidential information.
• Working knowledge of Google Workspace, Microsoft Office, Zoom, Slack, Notion, or similar productivity platforms.

Preferred experience

• Background in a startup, venture capital, private equity, or technology environment.
• Exposure to CRM platforms such as HubSpot or Affinity.
• Experience supporting events or investor-facing communication.
• Some familiarity with project management tasks.
• Experience working with more than one executive.

What the company offers

• 100% remote work setup.
• Flexible hours with expected overlap during core business time.
• The chance to work closely with founders, investors, and fast-growing startups.
• High ownership with significant autonomy.
• A collaborative, fast-moving environment with room to learn and develop.

Additional information

This role is based remotely. The position is contract employment, with a possibility of converting to a full-time arrangement in the future.