Executive Assistant

About the Role

Join a global team where curiosity, adaptability, and a growth mindset help drive the business forward. In this Executive Assistant position, you will support senior leaders in a fast-moving, highly dynamic environment, helping them stay focused, organized, and effective across a complex international organization.

This role is cross-functional and spans multiple geographies, with a strong emphasis on collaboration, execution, and operational excellence. You will act as a dependable partner who can anticipate needs, simplify complexity, and improve leadership effectiveness through modern tools and efficient ways of working.

You will also be part of an enterprise support community and contribute to the company’s broader purpose by enabling leaders to perform at their best every day.

What You’ll Handle

• Work closely with senior leaders to organize demanding calendars, resolve scheduling conflicts, and make sure time is allocated to the most important business priorities.
• Stay ahead of deadlines, meetings, and deliverables so you can anticipate needs and offer practical support, especially when priorities are unclear.
• Plan leadership meetings, offsites, business reviews, and strategic sessions from start to finish across several regions and time zones.
• Draft, prepare, and manage important correspondence and communications for both internal and external audiences, with a focus on clarity and professionalism.
• Monitor action items, decisions, and commitments, and drive follow-ups to keep work moving on time.
• Arrange domestic and international travel, including approvals, bookings, visa coordination, and expense reporting while following company policies.
• Coordinate meeting logistics such as agendas, materials, presentations, collaboration rooms, and technology setup so discussions run smoothly and inclusively.
• Provide hospitality support for senior leaders and guests to ensure a polished and welcoming experience.
• Use digital tools, collaboration platforms, and AI-enabled solutions to simplify administrative work and increase efficiency.
• Look for opportunities to standardize, streamline, or automate workflows and contribute to continuous improvement.
• Manage confidential and sensitive information with strong discretion, professionalism, and integrity.
• Support day-to-day administration, including document handling, data entry, purchase requests, PO creation, and expense processing with strong attention to detail.

Requirements

• At least 5 years of experience supporting executives or senior leaders in a fast-paced global or matrixed environment.
• Ability to work independently, use good judgment, and take initiative in situations where priorities change quickly.
• Strong digital confidence with productivity, communication, and collaboration tools, plus the ability to learn new systems quickly.
• Hands-on experience with modern workplace tools such as calendar systems, virtual collaboration platforms, and document-sharing solutions.
• Comfort working with data, dashboards, or tracking tools to stay on top of tasks, follow-ups, and priorities.
• Proven skill in balancing multiple stakeholders and competing requests while maintaining professionalism and composure.
• High level of confidentiality, integrity, and discretion when dealing with sensitive information.
• Excellent written and spoken communication skills, with the ability to adapt messages for different audiences, including senior leaders.
• Strong organization and detail orientation, along with the ability to keep the bigger picture in view.
• Experience managing travel, expenses, and logistics in compliance-focused corporate settings.
• A mindset focused on continuous improvement, with experience making processes more efficient.
• Experience monitoring or tracking budgets.
• Ability to work effectively across functions, cultures, and geographies in a global organization.
• Fluent German and English are required.

Additional Information

Location: Berlin, Germany.

Travel required: 0% to 25%.

Relocation support: Not provided.

Posting closes on July 3, 2026.

The organization emphasizes an inclusive, growth-oriented culture built on curiosity, empowerment, inclusion, and agility, with a strong focus on continuous learning and improvement.