Administrative Coordinator
Ottor Accounting & Bookkeeping CO. L.L.C
Sharjah, United Arab Emirates • Penuh Waktu
Jadilah yang pertama mendaftar
- Pengalaman
- Setiap
- Gaji
- —
- Lowongan
- 1
- Diposting
- 2 jam yang lalu
- Work mode
- Di kantor
- Eligibility
- Professionals with prior administrative or secretarial coordination experience who can work onsite in Sharjah and support a business group operating across contracting and food & beverage functions are suitable for this role.
- Resume
- Required to apply
Where you'll work
Deskripsi pekerjaan
Role Overview
A well-established, diversified business group in Sharjah, active in the contracting and food & beverage sectors, is seeking an organized and proactive Secretary / Administrative Coordinator. This position plays a central role in keeping office activities running smoothly, supporting executives, and maintaining clear communication between different business units.
Core Responsibilities
- Serve as the main communication link for internal teams and external contacts across the contracting and F&B divisions.
- Support senior management by managing calendars, arranging meetings, and organizing travel plans.
- Track projects and coordinate day-to-day workflows across teams and industries so deadlines are consistently met.
- Draft, format, and share reports, presentations for sites and restaurants, and internal correspondence.
- Handle detailed spreadsheet work and database updates in Excel, including VLOOKUP, pivot tables, and data analysis for project tracking and cost control.
- Respond to customer messages and enquiries received through the company’s social media channels in a professional manner.
- Maintain structured digital and physical filing systems and assist with purchasing office and site-related supplies.
Candidate Profile
- Previous experience in a secretarial, administrative, or coordination role is required; background in contracting, construction, or F&B/hospitality is strongly preferred.
- Advanced Excel skills are essential.
- Strong ability to organize tasks, manage time effectively, and handle multiple priorities with accuracy.
- Comfortable working with several teams, site managers, and stakeholders to keep operations aligned.
- Working knowledge of social media handling and professional online communication is needed.
- Excellent spoken and written English is required.
- Arabic fluency is an added advantage.
Additional Information
This is a full-time, onsite position based in Sharjah, United Arab Emirates. The role is intended for someone who can support a multi-sector environment and adapt quickly across administrative, coordination, and communication tasks.