Administrative Assistant

Role overview

We are looking for an Administrative Assistant to play a central part in keeping office operations running smoothly. In this role, you will support the project office through data entry, handling employee questions, and coordinating a range of day-to-day office tasks. Your contribution will help ensure the workplace stays organized and efficient.

You will work alongside experienced professionals and dedicated teams in an environment that values individuality and recognizes performance.

Key duties

• Answer incoming calls, receive messages, mail, and packages, then route them to the correct person in a professional and service-focused way.
• Welcome visitors, support office staff by notifying them of arrivals, or direct guests to the appropriate meeting space.
• Provide data entry assistance for office and department needs, such as time card records, equipment hours, and usage logs.
• Support employees with everyday inquiries and coordinate with human resources and payroll to help resolve issues.
• Handle the distribution and tracking of assets for a designated employee group or project.
• Keep conference rooms and facilities tidy and ready for use, monitor room bookings, and assist with meeting and catering arrangements.
• Maintain records for company contacts, business contacts, seating plans, and event calendars.
• Help with service requests and upkeep for office communication tools and equipment, including fax machines, printers, postage meters, and specialty shipping vendor portals.
• Carry out clerical work such as copying, typing memos, correspondence, reports, and other documents as assigned.
• Collect, sort, date-stamp, and distribute mail within the office, and send mail to other locations when needed.
• Order office supplies, stationery, and employee business cards.

What we’re looking for

• A high school diploma or GED is required.
• At least 2 years of relevant administrative or clerical experience is required.
• Strong working knowledge of MS Office Suite, including Word and Excel, is required.
• Working familiarity with Word, PowerPoint, and Excel is expected.
• An understanding of construction industry practices and project-based business procedures is developing.
• You should demonstrate initiative, strong organization, and the ability to prioritize your own workload.
• A friendly approach and a customer-service mindset are essential.

Benefits

• A competitive compensation package along with paid time off.
• Access to an industry-leading 401(k)/RRSP plan.
• Medical, extended health, dental, vision, and/or provincial medical coverage.
• Wellness support and an Employee Assistance Program.
• Tuition reimbursement support.

Equal opportunity note

This employer is committed to equal employment opportunity and accessibility, and welcomes applicants covered under EEO, ADA, and Veterans-related protections.

Compensation

The salary range for this position is CAD 55,000 to CAD 65,000 per year.