Payroll Clerk II

Role overview

The College of the North Atlantic is hiring a Payroll Clerk II to deliver end-to-end payroll support for employees across all campuses in Newfoundland and Labrador. This position focuses on accurate bi-weekly payroll processing, payroll reporting, statutory remittances, employee support, and the maintenance of compliant payroll records.

Compensation

This role is placed in CG27 and pays between $47,301.80 and $52,306.80 per year.

Key responsibilities

• Run the bi-weekly payroll cycle, prepare payroll reports, complete statutory and other remittances, and answer employee payroll questions with clear guidance.
• Work with employees and managers to investigate payroll issues, make corrections where needed, and issue Records of Employment and T4 slips when required.
• Check payroll records for accuracy, completeness, and alignment with legislation, collective agreements, internal policies, and payroll procedures.
• Keep employee payroll records current, including banking information, tax details, and deductions.
• Review and calculate special payroll adjustments such as unpaid leave, partial pay periods, workers’ compensation, and other non-routine cases.
• Confirm eligibility for Labrador Northern Allowance and travel benefits and ensure the amounts are entered correctly into the payroll system.
• Respond to Employment Insurance requests from Service Canada and provide the required payroll documents within deadlines.
• Carry out preliminary calculations and audit checks before final payroll processing to identify and correct issues early.
• Coordinate with College divisions and external agencies to support payroll operations, resolve discrepancies, and complete monthly reconciliations.
• Perform payroll-related clerical work such as filing, data entry, and record maintenance.
• Handle additional duties as needed to support the payroll team and the overall function.

Required qualifications

• A diploma in Business Administration is required, though equivalent education may be considered.
• Previous experience in payroll or a payroll-related setting, including payroll processing or payroll support duties, is required.

Skills and competencies

• Strong understanding of payroll administration practices
• Comfort using computerized payroll and office systems
• Client service orientation
• Clear written and verbal communication
• Ability to work independently with limited supervision
• Good time management and task prioritization
• Ability to work discreetly in a confidential setting
• Professional conduct
• Strong interpersonal skills

Offer conditions

• A recent satisfactory Certificate of Conduct must be provided if requested by the employer.
• Verification of credentials, licenses, certifications, and professional memberships may be required.

Work arrangement

This position is not eligible for telework. The selected candidate must report to campus each day, although occasional ad hoc arrangements may be considered when appropriate.

Location options

The role may be based at Headquarters-Stephenville, Grand Falls-Windsor, or St. John’s campus.

Application notes

• There are two vacancies: one permanent position and one temporary position.
• Applicants are expected to submit an online application by the stated closing date.
• Applications must clearly demonstrate how the screening criteria are met; incomplete evidence of the required criteria may result in disqualification.
• Preference will be given to Canadian citizens, permanent residents of Canada, or individuals otherwise legally entitled to work in Canada.
• If a cover letter is included, it must be uploaded together with the résumé as a single PDF document.
• All information provided during recruitment must be accurate, current, and verifiable.
• Candidates will receive updates at each stage of the hiring process.
• Any job offer depends on successful completion and review of all pre-employment requirements.
• The outcome of this competition may be used to fill comparable vacancies.

Additional information

If you need more information about the opportunity or require accommodation during the hiring process, contact Diane Grandy, Selection Board Chair, by email at diane.grandy@cna.nl.ca.

College of the North Atlantic is committed to building an inclusive workplace that values diverse perspectives and removes barriers to equity. Applications are welcomed from equity-seeking groups, including Indigenous Peoples, racialized persons, persons with disabilities, women, and members of 2SLGBTQIA+ communities.