Executive & Personal Assistant

About the Company

Dreamlight Labs is one of the fastest-growing event brands in the German-speaking market. Through live experiences, the company attracts more than 250,000 visitors every year across Germany, Austria, Switzerland, and additional European countries.

Role Overview

For the next stage of growth, the team is looking for more than a standard assistant. This role acts as a trusted right hand to the founder and works directly with them on organizational, administrative, and operational matters. The aim is to free up the founder to focus fully on growth, strategy, new initiatives, and overall company development.

The ideal person does not simply manage tasks, but takes ownership, resolves issues independently, and keeps important topics moving forward reliably.

Key Responsibilities

• Liaise with lawyers, tax advisors, insurers, and other service providers
• Arrange and manage travel plans and related logistics
• Handle scheduling and calendar coordination
• Track deadlines, pending tasks, and active projects
• Carry out research on business and personal topics
• Prepare decision-making materials and summaries
• Compare service providers and help select the best option
• Organize and maintain important documents
• Support international projects
• Coordinate a wide range of administrative and organizational challenges

Example of the Work

If the founder needs a specialized tax advisor in Portugal, you would identify suitable contacts, conduct initial conversations, compare the available options, and present clear recommendations with pros and cons. Once a decision is made, you would then coordinate the implementation.

Requirements

• Prior experience in a role with significant autonomy, such as Executive Assistant, Personal Assistant, Operations Manager, Office Manager, or a similar position
• Strong organizational skills
• Independent, structured way of working
• Very good German skills
• Good English skills
• Professional communication with external stakeholders
• High reliability and discretion
• Confident use of digital tools
• Ability to solve problems on your own and complete tasks through to the end

Additional Information

Formal degrees or certificates are less important than a candidate’s ability to take responsibility, think proactively, and deliver dependable results.

Benefits

• Direct collaboration with the founder
• Long-term cooperation
• Fully remote setup
• High level of responsibility from day one
• International projects
• Varied work with direct impact
• Freelance-based collaboration
• Planned workload of around 30 to 40 hours per week with a long-term outlook
• No fixed core working hours; outcomes matter more than presence
• Indicative monthly budget depending on experience and qualifications: about €3,500 to €5,500