Executive Assistant

Role overview

Zahr Freighters is hiring a polished and highly organized Executive Assistant for its Dubai office. The position is suited to an experienced administrative professional who can support senior leaders, manage executive schedules, and handle sensitive business matters with care and discretion. This role is central to keeping day-to-day executive operations efficient and productive.

Key responsibilities

• Deliver end-to-end administrative and secretarial assistance to senior management.
• Maintain calendars, set up appointments and meetings, and coordinate business travel.
• Draft reports, presentations, meeting agendas, and professional business communication.
• Arrange internal and external meetings, prepare supporting materials, and take meeting minutes.
• Manage incoming calls, emails, and other messages on behalf of executives.
• Treat confidential files and sensitive company information with strict discretion.
• Keep executive records, files, and important documents well organized and up to date.
• Liaise with internal teams and outside stakeholders to support clear and timely communication.
• Support special assignments, event coordination, and other tasks assigned by leadership.

Requirements

• A bachelor’s degree in Business Administration, Management, or a similar discipline is required.
• Between 3 and 5 years of experience in an Executive Assistant, Personal Assistant, or comparable administrative position.
• Strong working knowledge of MS Office tools, especially Word, Excel, PowerPoint, and Outlook.
• Clear verbal and written communication skills.
• Excellent organization, multitasking, and time-management capabilities.
• A professional approach, sound judgment, discretion, and strong attention to detail.
• Ability to work independently in a busy, fast-moving business setting.

Why join Zahr Freighters

This opportunity offers close exposure to senior leadership in a respected freight and logistics company. The role provides scope to strengthen your administrative expertise, contribute to operational efficiency, and build a long-term career within a growing organization.

Additional information

Location: Dubai, Dubai, United Arab Emirates. Employment type: Full time. Work arrangement: Onsite.

Application details

The application form asks for the candidate’s full name, email address, a message, and a CV or resume upload. Uploaded files can be up to 512 MB.