CMMS Administrator

Role overview

The CMMS Administrator will oversee the day-to-day running, control, and enhancement of the Computerised Maintenance Management System (CMMS), specifically SAP PM / S4HANA, supporting Maintenance, Calibration, Automation, and Engineering activities across the site.

This position plays a central role in keeping maintenance and calibration processes running efficiently and in compliance with site and global requirements. It also contributes to asset lifecycle control, master data accuracy, reporting, and improvement work aimed at strengthening equipment reliability, plant performance, and SAP PM usage.

As a site-level subject matter expert, this person will support CMMS processes, digital tools, and engineering data management, while also helping advance digital transformation within Engineering.

Key accountabilities

• Serve as the go-to specialist for CMMS tools and related procedures.
• Administer user accounts, access permissions, roles, and access change requests.
• Deliver CMMS guidance, coaching, and day-to-day user support.
• Build, update, and maintain asset master records and maintenance data.
• Handle work requests, work orders, preventive maintenance tasks, and calibration flows.
• Convert incoming work requests into actionable work orders.
• Track work order status and drive timely closure.
• Maintain accurate maintenance and calibration records and supporting documents.
• Monitor CMMS activity and communicate maintenance progress and status.
• Design and maintain KPIs, dashboards, and reports in Power BI.
• Keep asset structures, bills of materials, and master data in good order.
• Carry out data quality checks, audits, and cleansing exercises.
• Support audits, inspections, and compliance-related activities.
• Assist with SAP PM / S4HANA integrations and system enhancement work.
• Spot opportunities to improve CMMS processes and implement better ways of working.
• Support DD&T, digital adoption, and paperless initiatives.
• Take part in Global Engineering community-of-practice activities.

Candidate profile

The role is suited to someone with strong administrative ability, good stakeholder communication, and a practical understanding of maintenance systems and engineering data.

Experience and technical background

• A degree in Engineering, Information Systems, Computer Science, or a similar field is preferred.
• At least 5 years of experience in Maintenance, Engineering, or Manufacturing with exposure to CMMS is expected.
• Experience in pharmaceuticals or in a GMP / GxP environment is preferred.
• Strong working knowledge of SAP PM and S/4HANA is required.
• Experience with maintenance planning and CMMS workflows is needed.
• Hands-on experience with Power BI reporting and dashboard creation is required.
• Knowledge of GDP and SOP compliance expectations is important.

Behavioural strengths

• Well-developed organisational and coordination skills.
• Clear communication and solid stakeholder management.
• Ability to adapt quickly when priorities change.
• Strong analytical thinking and problem-solving ability.
• A genuine focus on continuous improvement.

Benefits and workplace support

• Competitive pay with performance-related bonus potential.
• Employer retirement plan contributions.
• Private medical insurance funded by the employer, including cover for dependants, plus life cover and optional add-ons such as dental insurance, partner life insurance, and serious illness protection.
• Electric vehicle charging points at parking areas.
• Employee Assistance Program for personal and work-related support.
• Dedicated wellbeing and engagement support.
• Family-friendly policies to support work-life balance.
• 26 days of annual leave, plus extra days for service milestones and humanitarian volunteering leave.
• Coaching, mentoring, educational support, and formal training opportunities.
• Subsidised canteen meals.
• Flexible benefits such as a fuel card, bike-to-work support, commuter ticket options, and insurance discounts.

About the employer

Takeda focuses on improving patient care through innovative specialty medicines and patient support programs. The organisation promotes growth through meaningful work and encourages creativity, excellence, and collaboration in an inclusive environment.

Takeda is committed to equal opportunity and does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity or expression, parental status, national origin, age, disability, citizenship status, genetic information, marital status, or any other protected characteristic.

Additional information

By submitting an application, the candidate acknowledges that the hiring process will begin and that submitted information will be handled according to the company’s Privacy Notice and Terms of Use. The applicant also confirms that all information provided is accurate to the best of their knowledge.

Worker type: Employee

Worker subtype: Regular

Time type: Full time

Location: Grange Castle, Ireland; Dublin, County Dublin, Ireland

Base salary range: €57,800.00 to €79,420.00 per year.