Architectural Virtual Assistant / Project Coordinator

Overview

An Australian architectural drafting firm is hiring an Architectural Virtual Assistant / Project Coordinator to help manage client communication, document handling, and day-to-day coordination with the drafting team.

Key Responsibilities

• Handle communication with clients through phone, email, and Teams.
• Gather project details, drawings, marked-up files, and supporting documents.
• Send documents to clients, consultants, local councils, and certifiers.
• Draft concise briefs and instructions for the architectural team.
• Chase outstanding information, approvals, and client responses.
• Coordinate with the drafting team using architecture and construction-related terminology.
• Support project administration, file management, and document tracking.

Requirements

• Prior exposure to architecture, drafting, building design, or construction.
• Excellent spoken and written English, with confidence in phone conversations.
• Comfortable communicating with Australian clients.
• Ability to understand technical architectural language.
• ArchiCAD experience is an advantage, though it is not mandatory.
• Stable internet connection and a quiet place to work.

Work Arrangement

This is a full-time role requiring 8 hours per day. It is intended as a long-term position and offers flexibility, an annual performance review with a pay increase, and a 13th month bonus. Applicants should not be holding another job alongside this role, as that arrangement will not be suitable.

Application Details

Applicants are asked to include their experience, software knowledge, expected rate, and a short voice recording introducing themselves.