Project Coordinator

About the company

MacTaggart Scott has long served the naval defence sector, delivering end-to-end solutions that begin with understanding customer needs and continue through design, manufacturing, commissioning, and ongoing support. Founded in 1898, the business values its heritage while focusing on continuous improvement, investment, and high standards of excellence across the organisation.

Role overview

The company is looking for a dependable and proactive Project Coordinator to support Project Managers on major projects. This position focuses on coordination, collaboration, follow-up, control, and administrative assistance across projects, teams, and wider business activity. At the start, the role will involve moderate guidance from the Project Manager, with the expectation of working more independently as experience develops.

What success looks like

Performance in this role is assessed mainly by project outcomes, especially delivery against schedule and budget. Success is also tied to how well assigned projects meet their objectives and how effectively the role supports the department’s goals.

• Helping the Project Manager deliver projects effectively
• Following project procedures, including full compliance with QC documentation
• Keeping project schedules up to date
• Meeting contractual obligations
• Completing administrative work accurately and consistently
• Building a strong understanding of internal processes
• Engaging productively with stakeholders

Key responsibilities

As part of the project team, the Project Coordinator will help keep projects moving smoothly by handling coordination and administrative tasks, including:

• Working with different departments to identify and resolve project-related problems
• Communicating with customers from project start through to order delivery
• Looking into cost variances and resolving timetable conflicts
• Maintaining project schedules within the company ERP system
• Joining internal and customer review meetings and preparing minutes and action lists
• Updating PM QC records and documentation
• Arranging customer meetings, room reservations, and related logistics
• Preparing project documents and email drafts for customers and internal teams when needed
• Leading internal meetings
• Providing day-to-day administrative support to the Project Manager
• Tracking and consolidating project risks
• Preparing monthly contract review information for discussion

Requirements

• Ability to manage a varied workload and prioritise effectively
• Strong organisational, coordination, and administration abilities
• Excellent people skills and the ability to build lasting working relationships across the business
• Working knowledge of Microsoft Office tools, including Project and Excel
• Willingness to learn and develop professionally within the role
• A relevant qualification and/or previous experience in an engineering environment
• Desirable: experience with ERP systems
• Desirable: previous project experience
• Desirable: familiarity with the defence, engineering, or manufacturing sectors
• Desirable: City and Guilds, Scotvec, a degree, or an equivalent academic qualification
• Desirable: APM Fundamentals
• The successful candidate must hold, or be able to obtain, the appropriate security clearance

Benefits

• Choice of a 4-day or 5-day working week as part of a healthy work-life balance approach
• Flexible working hours between 07:00 and 19:00, with core hours from 09:30 to 15:30
• Leave arrangements that include annual leave, paid parental leave, military reservist leave, and additional entitlements
• A supportive environment with opportunities to grow, backed by a dedicated Learning and Development team
• Referral programme
• Wellbeing support through an online wellbeing programme, Employee Assistance Programme, and onsite nurse
• Onsite canteen and car park