Office Manager

About the Company

S & S Office Interiors Ltd is an expanding office furniture and fit-out business serving clients from its Swords, Co. Dublin base. The company highlights a modern office and showroom environment, a lively team culture, and a workplace designed to showcase contemporary workspace solutions.

Role Overview

The Office Manager will oversee the smooth day-to-day running of the office, showroom, and support functions. This role brings together administration, team coordination, process control, inventory oversight, and support for fit-out operations, while also assisting senior leadership and keeping internal systems organised.

Key Responsibilities

You will be responsible for coordinating daily operations, maintaining office standards, supporting the fit-out team, and keeping administrative processes on track. The role also includes assisting with records, reporting, and social media updates.

• Plan daily work schedules for the on-site fit-out team and allocate trusted third-party contractors to projects as needed.
• Track ongoing project progress to make sure installations meet company standards and client expectations.
• Maintain accurate and confidential personnel records, including attendance, leave, and onboarding schedules.
• Act as PA to the Managing Director.
• Develop, implement, and maintain practical office procedures that improve efficiency and client experience.
• Monitor and approve supply requests while keeping office and showroom stock at appropriate levels.
• Ensure the office, showroom, canteen, and games area stay clean, presentable, and fully functional for employees and visitors.
• Manage incoming and outgoing communications across email, post, and phone, and distribute clerical work to avoid delays.
• Organise project filing systems for the accounts team, including matching supplier invoices to specific fit-out jobs.
• Maintain a secure record-keeping system for storing, protecting, transferring, and disposing of company documents appropriately.
• Prepare regular operational updates for senior management and monitor budget-related expenditure.
• Help maintain the company’s online presence by posting regular social media updates.
• Work with the in-house accounts team to ensure completed projects move forward for invoicing.

Qualifications and Skills

The ideal candidate is organised, proactive, and comfortable working in a busy, fast-moving environment. Strong people management, communication, and technical skills are essential for success in this position.

• Ability to supervise staff, assign tasks effectively, and support process improvements.
• Strong written and verbal communication for liaison with management, contractors, teams, and clients.
• Good financial awareness and the ability to support project-to-invoice workflows with the accounts team.
• Confidence using modern phone systems and Microsoft Office applications.
• Hands-on experience with Microsoft Office tools is required.
• Experience with CRM systems and Sort My Books for purchase order creation.

Education and Experience

• Leaving Certificate, GED, or an equivalent qualification is required.
• At least 3 years of office administration experience, or 2 years of office management experience, is required.
• Experience in a busy, fast-paced environment is preferred.

Work Details

• Full-time, permanent position.
• Working hours are 9:00 am to 5:00 pm.
• Schedule is Monday to Friday with an 8-hour shift.
• This is an in-person role based in Swords, Co. Dublin.

Benefits

• Access to a modern workspace with a canteen and games area.
• Bike to Work scheme for tax-efficient savings on bicycles and commuter equipment.
• Free, secure on-site parking.
• Company sick pay.
• Paid holidays with a generous annual leave package.

Application Note

Interested candidates are invited to send their CV directly to the company for consideration.