Executive Assistant

Role overview

Peoples Group is looking for an Executive Assistant to support several C-suite leaders from its Toronto office. This position blends transactional and operational administrative work, acting as the key connection point between executives and both internal and external contacts. The role calls for strong planning, discretion, and the ability to stay a step ahead so daily operations run smoothly.

Key duties

• Deliver day-to-day administrative and operational support to multiple senior executives.
• Serve as the central contact for communication between executives and stakeholders inside and outside the organization.
• Keep calendars organized proactively and arrange meetings efficiently.
• Plan leadership meetings and team events from start to finish.
• Coordinate travel, prepare itineraries, and manage related logistics.
• Design and maintain practical systems and workflows that improve executive productivity.
• Anticipate priorities and needs before they arise to support seamless execution.

Qualifications

• Minimum 3 years of experience in an administrative or executive assistant role supporting upper management directly.
• A bachelor’s degree is an advantage.
• Strong organizational ability and excellent time management.
• Well-developed interpersonal skills and the ability to build trusted relationships with key stakeholders.
• Good working knowledge of Microsoft products, including the MS Office suite.
• Comfort using video conferencing platforms and related software.
• Clear written and spoken communication skills.
• High standards of professionalism and confidentiality.
• Ability to think critically and stay ahead of needs.

Work location and schedule

This role is based out of the Toronto office. Candidates applying from outside the commuting area must be willing to relocate and live within reasonable travel distance of the office. The work arrangement is hybrid, combining office and home-based work. Standard hours are Monday to Friday, generally between 8:00 a.m. and 4:30 p.m., with some flexibility in start and finish times.

About the company

Peoples Group is a financial services organization that supports innovators shaping Canada’s economic future. With offices in Vancouver, Calgary, Toronto, and Montreal, the company works with challenger banks, fintechs, brokers, and merchants to help strengthen a competitive financial ecosystem.

The company’s culture is guided by four core behaviours: Grit to Grow, Connect to Collaborate, Putting Clients First, and Owning the Outcome. The organization emphasizes meaningful relationships, individual strengths, and work that has a positive effect on Canadians.

Benefits and compensation

• Hybrid work setup to help balance personal and professional commitments.
• Competitive salary, profit sharing, RRSP matching, and benefits starting on day one.
• Generous paid time off to support work-life balance.
• A strengths-based working style that encourages effective collaboration.
• Support across five well-being areas: financial, physical, social, career, and community.

The annual salary for this role is expected to be between $75,000 and $90,000, depending on the selected candidate’s knowledge, skills, abilities, and experience. A discretionary profit share opportunity is also available.

Application and selection notes

Applicants are expected to complete the application questions as part of the selection process. This posting relates to an existing vacancy. Peoples Group is an equal opportunity employer and values inclusion. If any support or accommodation is needed during the hiring process, candidates are encouraged to let the company know.