Executive Assistant - Real Estate

About the Role

Turner & Townsend is hiring an experienced Executive Assistant to support business leaders as a result of growth following a merger. This is a 12-month fixed-term opportunity based in Greater Dublin. The company focuses on delivering strong outcomes for clients, helping employees grow, and contributing to a thriving society. Its teams work on large, complex, high-profile projects across many countries, and the culture is described as collaborative, energetic, inclusive, and client-oriented.

Key Responsibilities

• Manage diaries and coordinate meetings.
• Plan and organize meetings and workshops.
• Set up, improve, and maintain administrative procedures and systems.
• Build and maintain positive working relationships with stakeholders.
• Create PowerPoint presentations, reports, minutes, and board-level documents.
• Prepare and update Excel-based reports, including gathering and processing data.
• Provide general personal administrative support such as filing, scanning, and printing.
• Arrange travel, handle expenses, and manage email and calendar activity.
• Respond to queries and requests.
• Record meeting minutes and track follow-up actions.
• Raise purchase orders when required.
• Carry out additional ad hoc tasks as needed.

Required Qualifications

• Prior experience as an Executive Assistant or Personal Assistant in a busy professional setting.
• Ability to handle the needs of several stakeholders while maintaining strict confidentiality.
• Self-driven, independent, and proactive working style.
• Strong analytical and problem-solving ability with a positive, flexible, can-do approach.
• Well-developed interpersonal skills for working with both internal and external contacts.
• Excellent prioritization, organization, time management, and follow-through.
• Strong written and verbal communication, with careful attention to accuracy and detail.
• Advanced proficiency in Microsoft Office tools.

Additional Information

This is a full-time, 12-month fixed-term contract. The role offers competitive pay and a broad benefits package, including pension coverage and 23 days of annual leave. The position also provides the chance to contribute to impactful, innovative projects, access career development opportunities in Ireland and internationally, and work alongside a diverse, talented, and collaborative team.

Recruitment Notice

Candidates are not required to pay any fee at any stage of the recruitment process. No recruitment agency working with Turner & Townsend will request payment from candidates. Any CVs or resumes sent without an invitation from the recruitment team, or outside a formal written agreement with an authorised agency or search firm, are treated as the property of Turner & Townsend and are not eligible for agency fees.