Executive Assistant

Role Overview

This position supports senior leadership by keeping information organized, communications flowing, and day-to-day administration running smoothly. The role focuses on calendar management, document handling, meeting coordination, reporting, and maintaining confidentiality while working in line with organizational rules and procedures.

Executive Support

• Draft, refine, and format letters, emails, presentations, and other business documents.
• Create and upkeep databases, filing structures, and reference records.
• Search for information, gather data, and compile it into reports and documents.
• Coordinate executive calendars, appointments, travel plans, meetings, and events.
• Capture meeting notes, transcribe them, and circulate minutes to the relevant people.
• Monitor incoming messages, sort them, respond where appropriate, and route them correctly.
• Handle incoming calls and manage visitor interactions professionally.
• Protect sensitive information and maintain strict confidentiality.

Governance and Daily Operations

• Work according to the company’s policies, procedures, and process requirements to ensure consistency and control.
• Support continuous improvement by identifying ways to improve workflows, productivity, cost efficiency, and working practices.
• Carry out daily tasks in a way that keeps operations running without interruption.
• Prepare accurate and timely reports related to the work area.
• Provide courteous and prompt support to both internal teams and external stakeholders.
• Encourage adherence to organizational policies, procedures, and instructions across the workplace.

Additional Information

Employment type: full-time. Work location: Riyadh, Saudi Arabia, onsite. No salary, number of openings, start date, or application deadline was specified.