US Payroll Specialist

Job Summary

This role is for a US Payroll Specialist who will oversee payroll processing for employees based in the United States. The position focuses on accurate payroll execution, adherence to compliance requirements, validation of payroll inputs, handling deductions, reporting, and coordination with HR, finance, and external payroll partners. The main objective is to ensure employees are paid correctly and on time while following US payroll regulations and internal company policies.

Key Responsibilities

• Run the complete US payroll cycle with accuracy and within scheduled deadlines.
• Check and verify payroll inputs such as working hours, compensation updates, bonuses, and deductions.
• Keep employee payroll records current, including tax details and direct deposit information.
• Make sure payroll processing aligns with US payroll laws, tax rules, and statutory obligations.
• Work with HR on payroll-related updates for new joiners, departures, and salary revisions.
• Handle deductions related to benefits, taxes, retirement contributions, and other payroll items.
• Support payroll audits and maintain organized payroll records and documentation.
• Prepare and maintain payroll reports, reconciliations, and related data sets.
• Respond to employee questions and fix payroll mismatches or errors.
• Protect payroll data and employee information through strict confidentiality and security practices.
• Look for ways to streamline payroll operations and improve efficiency.
• Assist with year-end payroll tasks, including tax forms and reporting requirements.
• Ensure all payroll activities are completed within agreed timelines and service levels.

Candidate Profile

The ideal candidate should have a bachelor’s degree in Accounting, Finance, Human Resources, or a closely related discipline, along with 3 to 6 years of experience in US payroll or payroll operations. Hands-on exposure to payroll systems, HRIS, or payroll software is expected. Experience with multi-state payroll will be considered an advantage. Strong Excel skills, a keen eye for detail, numerical accuracy, analytical thinking, and problem-solving ability are important for success in this role. Good communication and coordination skills are also necessary, along with the ability to manage confidential information responsibly and work independently in a deadline-driven environment.

Additional Requirements

• Night-shift availability is compulsory because the role supports US operations.
• Prior experience with US-based companies or international payroll environments is required.

Benefits

• Annual compensation in the range of 5.5 LPA to 7.5 LPA.
• Medical insurance coverage.
• Provident fund.
• Annual performance-based bonus.
• Paid time off.
• Opportunities for career growth.

Location

Kochi, Kerala, India. This is an onsite role.