Regulatory Compliance Analyst

About the Organization

Advanced eClinical Training (ACT) is a healthcare workforce development organization that delivers online allied health certification programs, clinical externships, workforce training services, employer partnership solutions, apprenticeship programs, and career placement support. ACT works with students across the United States and partners with healthcare employers, workforce boards, funding organizations, and state regulatory bodies to broaden access to healthcare careers.

Role Overview

ACT is hiring an experienced compliance professional to guide state authorization, licensure, workforce development approvals, ETPL approvals, accreditation support, and broader regulatory strategy. This position is a full-time remote role for someone who can build and manage a scalable nationwide compliance framework.

This is a senior-level opportunity for a candidate who already understands the regulatory environment for proprietary schools, online education providers, workforce development organizations, apprenticeship sponsors, and postsecondary training institutions. The role calls for someone who can assess how regulators evaluate applications, navigate workforce systems, and move filings efficiently from submission through approval.

Ideal Professional Background

ACT is especially interested in candidates with experience in online schools, career colleges, proprietary schools, workforce development organizations, apprenticeship sponsors, postsecondary training institutions, continuing education providers, educational technology companies, or healthcare training providers.

Strong familiarity is expected with state authorization procedures, proprietary school oversight, exemption analysis, workforce development systems, educational program design, curriculum compliance, accreditation models, distance education rules, and student consumer protection requirements.

Required Experience and Qualifications

The role requires at least 5 years of regulatory compliance experience. Candidates should bring hands-on exposure to proprietary school regulation or workforce training compliance, plus direct experience preparing and managing state authorization filings. The ideal person will also have experience researching and interpreting state statutes, regulations, administrative codes, and policy guidance, as well as working directly with state regulators, workforce agencies, licensing boards, or education departments.

Additional essential strengths include a strong grasp of educational program structure, curriculum design, learning outcomes, clock hours, CIP codes, and instructional delivery models. Excellent project management, organization, writing, editing, and documentation skills are also required.

Preferred Experience

Preference will be given to candidates with experience in state authorization and licensure, including proprietary school licensure, reciprocity, exemption filings, institutional registration, and other postsecondary regulatory affairs. Background in workforce development, such as ETPL applications and renewals, WIOA-funded training programs, workforce board relationships, apprenticeship programs, workforce grant administration, and employment outcome reporting, is especially valuable.

Experience with accreditation systems such as MSA, DEAC, ACCSC, or ABHES is also highly desirable, along with exposure to allied health education, certification-aligned curricula, clinical education, and externship programs.

Key Responsibilities

The selected candidate will own ACT’s state authorization strategy, determine licensing and exemption obligations by state, identify exemption opportunities, and design state-specific compliance roadmaps that reduce regulatory risk. The role also involves monitoring regulatory updates across all states.

On the application side, responsibilities include preparing and filing authorization applications, drafting exemption requests and supporting materials, responding to deficiencies and corrective action requests, managing renewals and annual reporting, maintaining tracking calendars, and serving as the main point of contact for state agencies.

In workforce development, the analyst will research and pursue ETPL approvals, manage workforce board applications, coordinate WIOA-related documentation, maintain workforce funding compliance, support apprenticeship and workforce initiatives, and monitor outcome reporting obligations.

The role also includes reviewing programs for compliance, checking clock-hour calculations, confirming alignment with certification requirements, assessing learning outcomes and competency frameworks, validating CIP code classifications, and ensuring catalogs, syllabi, enrollment agreements, websites, disclosures, and consumer information remain consistent and compliant.

Operational duties include building compliance databases, organizing document repositories, creating executive dashboards, developing procedures and workflows, keeping audit-ready records, and coordinating regulatory audits and reviews. In addition, the analyst will support accreditation work, assist with self-studies, maintain evidence files, respond to documentation requests, monitor standards compliance, and contribute to institutional effectiveness reporting.

Knowledge Areas and Competencies

The role calls for strong working knowledge of proprietary school laws, postsecondary education regulations, workforce development systems, ETPL requirements, distance education rules, student protection laws, state authorization frameworks, apprenticeship systems, educational program design, curriculum development, learning outcome assessment, regulatory audits, and accreditation standards.

Success in this position depends on being an expert researcher, a highly organized operator, a strong regulatory writer, a strategic thinker, and a detail-oriented professional who can work independently. The ability to manage many simultaneous approvals, build productive relationships with regulators, follow a process-driven approach, meet deadlines, and produce high-quality compliance documents quickly is essential.

Success Measures

Performance will be evaluated based on the number of state approvals and exemptions secured, ETPL approvals achieved, fewer application deficiencies, on-time renewals and reporting, audit readiness, documentation quality, and growth in ACT’s authorized footprint.

Benefits and Working Style

This role is fully remote and work-from-home, with a flexible schedule. It offers the chance to contribute to a mission-driven, fast-growing organization, make a direct impact on national expansion, help build core compliance infrastructure, access professional development opportunities, and collaborate with a leadership team.

Compensation

The annual salary range is $70,000 to $75,000, depending on experience.