Human Resources Specialist

Role Overview

The Hernando County Sheriff's Office is looking for a Human Resources Specialist to support staffing, recruitment, and onboarding activities within the Administrative Bureau. Reporting to the Human Resources Manager, this position handles technical HR work for sworn and civilian employees, including pre-employment coordination, orientation, personnel recordkeeping, and related compliance tasks. The role also requires regular interaction with applicants, vendors, academies, and internal staff, along with the preparation of cadet program contracts and supporting documents. This is a non-exempt role that calls for sound judgment, discretion, and the ability to work with limited supervision.

Key Duties

• Manage the end-to-end onboarding process for new sworn and civilian hires, including conditional offer letters, drug screening, medical and psychological exams, and FDLE-related steps.
• Keep HR staffing databases current and accurate.
• Plan and deliver new hire orientation, including policy review and completion of required employee paperwork.
• Verify that I-9 documentation is completed and that e-Verify is updated within the first three days of employment.
• Support the administration of testing for civilian and sworn personnel when needed.
• Update name changes in FDLE and ATMS systems promptly.
• Prepare required state forms for new employees in line with CJSTC, FDLE, Florida Retirement System, and agency rules.
• Arrange candidate interviews and assemble interview question packets, including support for Oral Board materials.
• Serve as a point of contact between academies and the Sheriff's Office to help complete cadet applications, manage billing and documentation, and support cadet programs.
• Prepare contracts and amendments for Law Enforcement and Detention Cadet programs.
• Work with the Sr. Executive Assistant to coordinate swearing-in ceremonies when necessary.

Qualifications

The position calls for a high school diploma or GED and at least 1 to 2 years of human resources experience. Experience in law enforcement or the public sector is preferred, and a PHR certification or similar credential is an added advantage.

Knowledge and Skills

The ideal candidate should be comfortable using standard office tools and maintaining accurate records, while also handling sensitive information with care. Strong written and verbal English communication, basic math ability, and familiarity with HR procedures are important. The job also requires the ability to follow detailed instructions, write clear reports, build effective working relationships, and operate Microsoft Office applications at an intermediate to advanced level. A typing speed of 35 correct words per minute is needed.

Physical Requirements

This role involves extended desk work and computer screen use, retrieving files from cabinets, and lifting items weighing up to 30 pounds such as boxes, shredded reports, or file stacks. Acceptable eyesight and hearing, with or without correction, are also required.

Equal Opportunity

The employer is an equal opportunity employer.

Additional Information

Department: Administrative Bureau. Supervised by: Human Resources Manager. Pay grade: 14N. FLSA status: Non-exempt. Revised: 05/28/2026.