Head of Academic Operations & Administration

Role overview

This is a senior permanent role for an accomplished operations leader to oversee administrative excellence in a higher education and research setting in Singapore’s West region. The position calls for strong leadership across people management, financial governance, stakeholder coordination, and operational improvement.

Key responsibilities

• Convert strategic and day-to-day priorities into practical action plans with defined outputs, accountable owners, and timelines.
• Direct teams covering Human Resources, Finance, IT, Research Administration, Student Affairs, Facilities, and Technical Operations.
• Improve team outcomes through clear targets, regular performance evaluation, coaching, and talent development efforts.
• Manage financial processes such as budgeting, allocation of resources, tracking of spending, and preparation of financial reports.
• Handle facilities-related matters including space allocation, infrastructure upgrades, and renovation initiatives aligned to business needs.
• Maintain adherence to legal requirements, data protection obligations, workplace safety standards, and continuity planning.
• Work closely with senior leaders and other stakeholders to roll out organisational initiatives and drive operational enhancements.
• Build team strength through succession planning, employee engagement, and ongoing improvement programmes.

Requirements

• A degree in any field is required.
• Applicants should bring around 8 to 10 years of relevant experience, including at least 3 to 4 years in a leadership or people management position.
• A demonstrated history of handling operational functions and achieving organisational goals is important.
• Background in higher education, research organisations, the public sector, or similarly complex environments will be an advantage.

Additional details

• Work location: West, Singapore.
• Employment type: Permanent, full-time role.
• Compensation: Up to $10 Basic + Bonuses.
• Applications are handled in strict confidence.
• Submitting an application indicates consent for collection, use, and disclosure of personal information in line with the employer’s privacy policy.
• By applying, candidates authorise the team to contact them regarding potential opportunities and to delete personal data that is no longer required at this stage.
• Only shortlisted candidates will be contacted.
• Reference details: Lua Zhi Chin (Jeanette) - R1873831; ScienTec Consulting Pte Ltd – 11C5781.

Why consider this role

• Chance to lead a broad range of operational functions.
• Collaborative and purpose-driven work environment.
• Strong potential for career progression and leadership development.