Front Office Coordinator - Office Management (m/w/d)

About REPA Deutschland

REPA Deutschland GmbH is part of the REPA Group, Europe’s leading distributor of spare parts for food service, commercial kitchens, refrigeration technology, and related sectors. With more than 85,000 products sourced from over 2,000 manufacturers, the company offers the broadest assortment in the market. Its six European warehouses, nine locations, and a workforce of more than 1,000 people support fast and dependable service. The business is further strengthened by its affiliation with Parts Town, the U.S. market leader in high-tech spare parts distribution.

Work location is Bergkirchen, with a planned move to Unterschleißheim from the end of 2027.

Role Overview

This position is designed for someone who enjoys bringing structure, communicating with people, and improving day-to-day operations. As the first point of contact for visitors, customers, suppliers, and employees, you will shape REPA’s first impression through a professional, welcoming, and service-minded presence.

In parallel, you will take on an important role within office management and help develop the reception area further. The company is looking for someone who can energize the front office, think beyond routine tasks, and contribute fresh ideas.

Key Responsibilities

Reception & Representation

• Welcome guests, visitors, and business partners in a warm and professional manner.
• Represent REPA with a courteous, polished, and service-oriented presence.

Office Management & Coordination

• Ensure smooth day-to-day operations across the reception and office areas.
• Serve as a contact person for employees on everyday organizational matters.
• Handle a wide range of administrative and organizational duties.
• Coordinate service providers and support site-related topics.
• Issue goods and products to self-pickup customers.
• Coordinate incoming and outgoing mail together with the apprentices.
• Manage REPA pool vehicles.

Travel & Event Support

• Arrange hotel stays and other travel-related services.
• Provide pick-up and drop-off support when needed.
• Assist with the planning and execution of internal events, meetings, and company gatherings.

Improvement & Process Development

• Actively help advance the front office function.
• Contribute ideas to improve workflows, processes, and service quality.
• Help create a modern and professional working environment.

Candidate Profile

You should bring a completed commercial vocational qualification or an equivalent background, along with around 3 to 5 years of professional experience in reception, office management, front office, or a similar role. A strong service mindset is essential, as well as excellent organizational ability, a structured approach, and a reliable way of working.

Very good German skills at C1 level and good English skills at B2 level are required, both spoken and written. You should also be confident using standard MS Office applications and bring initiative, ownership, and a genuine interest in taking responsibility.

Benefits

• Competitive compensation package including Christmas and holiday bonuses.
• 30 days of annual leave.
• Company pension scheme.
• Canteen with subsidized lunch.
• Individual training and development opportunities.
• Regular employee events.
• Employee referral bonus program.
• Corporate benefits program.
• Job ticket.
• Free employee parking.

Additional Information

This role gives you the chance to make a visible impact. You will not only ensure that daily operations run smoothly, but also influence how REPA is experienced by guests, customers, and employees.

The headquarters in Bergkirchen is conveniently located directly on the A8 motorway and is easy to reach from Munich’s west and north, as well as from nearby cities such as Dachau, Augsburg, Pfaffenhofen, and Freising.

REPA values diversity and is an equal opportunity employer. All qualified applicants are considered regardless of religion, race, national origin, gender, age, sexual orientation, gender identity, or disability.

If you have questions about the role or the application process, you may contact Nadine by email at bewerbung.de@repagroup.com.

If this opportunity sounds interesting, you are invited to apply online.