Executive Assistant & People Coordinator

About Fellers

Fellers, LLC has been serving customers since 1986 as a dependable supplier of sign and graphics films, color-change vinyls, and related products used by printers, sign makers, and installers throughout the United States. Since 2021, the business has been privately equity owned and has been investing in growth areas such as automotive window tint, paint protection film, printing and finishing equipment, tools, and film-cutting software. The company is known for fast delivery, strong service, and broad product selection, supported by a nationwide warehouse network, leading brands, and its own branded product line. A dedicated sales team, customer service professionals, and technical support staff help deliver a high level of support to customers.

Role Overview

The Executive Assistant & People Coordinator is a key partner to senior leadership and also supports people operations and everyday HR administration. The position combines executive-level administrative support with employee-focused coordination across onboarding, engagement, communications, training support, and general HR tasks.

This role is best suited for someone who is highly organized, service-minded, precise, and comfortable handling sensitive information with care. It contributes both to operational efficiency and to a positive employee experience.

Executive Support

• Provide day-to-day administrative assistance to assigned executive leaders.
• Handle executive calendars, meeting schedules, appointments, and travel planning.
• Organize leadership meetings, agendas, and presentation materials.
• Draft and assemble reports, presentations, and other meeting documents.
• Manage, filter, and prioritize communications directed to executives.
• Coordinate expense submissions and reimbursement processing for executives.
• Safeguard confidential records and other sensitive company information.
• Help with strategic assignments and special projects as needed.
• Act as a point of contact between leadership and internal or external stakeholders.

People Coordination & Employee Experience

• Assist with onboarding activities for new employees.
• Support engagement, recognition, wellness, and culture-related programs.
• Help organize employee events, celebrations, and company-sponsored activities.
• Assist in communicating and launching employee programs and internal initiatives.
• Support HR compliance efforts and records retention processes.
• Provide general administrative support to the Human Resources team and leadership.

Qualifications

• An associate degree is required; a bachelor’s degree is preferred.
• At least 1 to 3 years of administrative support experience, ideally in a role supporting senior leaders.
• Background in human resources, employee services, office administration, or a similar function is preferred.
• Experience in distribution, manufacturing, logistics, or a related industry is an advantage.

Knowledge, Skills & Abilities

• Strong organization and time management capabilities.
• Clear written and verbal communication skills.
• Ability to manage confidential information appropriately.
• Strong focus on detail and accuracy.
• Good customer service and interpersonal abilities.
• Capacity to juggle multiple priorities in a busy environment.
• Comfort using Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while still collaborating effectively with others.

Pre-Employment Requirements

To help maintain a safe and productive workplace, all new hires must successfully complete a background check and drug screening, unless this is restricted by state law. Employment offers are contingent on passing these checks. Candidates who do not pass the background check or drug screen will not move forward.

Success Factors

• Show professionalism and good judgment in every interaction.
• Help create a welcoming and positive experience for employees.
• Anticipate the needs of executives and the organization.
• Build effective working relationships across all levels of the business.
• Stay organized, accurate, and responsive in daily work.
• Contribute to a culture that reflects the company’s values and North Star vision.

Schedule

This position follows a Monday through Friday schedule from 8:00 AM to 5:00 PM CST.

Compensation

The pay range for this role is $23.00 to $25.00 per hour.