Executive Assistant

Role overview

Brightline is hiring an Executive Assistant to serve as a high-trust partner to several senior executives. This position sits at the center of executive operations and requires someone who can handle shifting priorities, protect confidential information, and keep leaders focused on strategic work. The role is especially suited to a self-directed professional who works quickly, stays ahead of needs, and thrives in an environment that is not limited to a standard 9-to-5 schedule.

Brightline is growing its clinical offerings, entering new markets, and expanding its impact for children and families. In this role, you will help keep that momentum organized by acting as the link between leadership priorities, operational coordination, and cross-functional execution. You will also gain exposure to strategic decision-making and the day-to-day workings of a mission-driven health care organization operating at scale.

Executive support

• Oversee complex calendars for multiple C-suite leaders, resolving conflicts ahead of time, prioritizing requests, and planning for upcoming scheduling needs.
• Arrange travel within the United States and internationally, including airfare, lodging, local transportation, and complete itineraries.
• Prepare leaders for meetings by assembling briefings, agendas, reference materials, and key talking points.
• Draft responses, manage correspondence, and communicate on behalf of executives with sound judgment and care.
• Monitor meeting outcomes, follow-ups, and action items so commitments are tracked through completion.

Operational and administrative support

• Submit and track expense reports and reimbursements with accuracy and timeliness.
• Coordinate logistics for leadership meetings, offsites, board preparation, and company events, including venue selection, catering, technical setup, and printed or digital materials.
• Keep executive files, records, and documents well organized and easy to retrieve.
• Assist with onboarding for new senior leaders and maintain effective relationships with outside partners and vendors.

Cross-functional coordination

• Act as a central contact for internal teams working with the executives you support.
• Work closely with other executive assistants and operations colleagues to keep leadership coordination seamless.
• Handle sensitive and confidential matters with a high degree of discretion and integrity.
• Look for opportunities to simplify workflows and improve the effectiveness of executive operations.

Requirements

• At least 5 years of experience in an executive assistant role, preferably supporting C-suite leaders in a fast-moving, growth-oriented company.
• Strong organizational ability with a demonstrated track record of balancing multiple priorities across several executives.
• Excellent verbal and written communication skills, including the ability to draft polished messages for senior leadership.
• High emotional intelligence and the ability to adapt to different working styles and personalities.
• Strong discretion and judgment when working with confidential or sensitive information.
• Hands-on experience with Google Workspace tools such as Gmail, Calendar, Drive, Docs, and Sheets, plus virtual collaboration platforms like Zoom and Slack.
• Proactive, solution-focused approach with the ability to identify challenges early and present practical options.
• Experience in health care, health tech, or a mission-driven startup is preferred.

Benefits and compensation

Brightline offers a broad rewards package that includes medical, dental, and vision coverage; long-term disability; life insurance; a flexible spending account; and a 401(k) plan. Additional time-off and wellbeing support includes 12 company holidays plus floating holidays, a holiday shutdown, flexible time off, and parental leave. The company also provides a health and wellness stipend, home office reimbursement, professional development reimbursement, and stock options.

The annual base salary for this role is $85,000 to $125,000, with pay determined by location and experience in line with Brightline’s geo-based compensation approach. Compensation is structured to include cash salary, equity, benefits, wellbeing support, and growth opportunity.

Diversity, equity, inclusion, and belonging

Brightline states that it is committed to building a diverse, equitable, inclusive, and belonging-centered workplace. The company aims to expand access to high-quality care, support authentic employee growth, continuously improve its systems and behaviors, and ensure that employees, candidates, clients, and families are treated with respect and value.

About Brightline

Brightline is a therapy and psychiatry practice focused on mental health care for children, teens, and parents, serving families with kids up to age 18. Its services include virtual and in-person outpatient care such as diagnostic evaluations, therapy, psychiatric treatment and medication management, and psychological testing for areas like learning differences, school readiness, executive functioning challenges such as ADHD, and autism. The organization also offers programs for concerns including anxiety, obsessive compulsive disorders, ADHD, and disruptive behaviors. Founded in 2019, Brightline has supported tens of thousands of families and has received national recognition for clinical quality and innovation.