Document Publication Officer

About the role

This position supports internal teams by managing regulations, documentation, manuals, templates, software, and systems used for technical publications. The role also acts as a coordination point between external regulators, vendors, and the Engineering & Operations Department to keep essential publications current, accurate, and compliant with the CAMO program while helping operations teams in their day-to-day work.

Key responsibilities

• Keep all onboard documents, certificates, and forms updated so they remain valid and compliant.
• Maintain the Aircraft Certificate folder and routinely refresh the Master Document List and Aircraft Certificate List.
• Issue and maintain updated technical documentation records for outstations through the relevant units, and secure acknowledgements from the concerned parties.
• Carry out periodic aircraft inspections to check onboard documents and confirm they meet required standards.
• Perform quarterly document audits across all hubs to confirm completeness and accuracy.
• Review and resolve JL/IQSMS comments related to mismatches in onboard flight operations documentation, and coordinate corrective actions.
• Work with base flight operations coordinators to fix missing document issues and arrange any additional support required.
• Regularly update stock copies and archive master copies maintained by Technical Publications and Operations Documentation.
• Remove outdated documents from circulation in line with approved withdrawal procedures.
• Track the condition and status of aircraft library manuals and onboard documentation through accurate recordkeeping.
• Manage the Vendor Control Card and complete quarterly cross-checks against the Manufacturer and/or Vendor Publications Index Manual.
• Support colleagues whenever needed to keep the team operating smoothly.
• Handle any other duties assigned by the Line Manager.

Qualifications and knowledge

• Bachelor’s degree in Management or a related field is preferred; alternatively, a higher diploma or certificate from a recognized institute with the relevant experience and exposure may be accepted.
• A degree in Engineering will be considered an advantage.
• Good working knowledge of the legal requirements of the GCAA or another major civil aviation authority is required.
• Training in Compliance, Document Control, Librarian functions, and Quality Assurance is beneficial and may be treated as a conditional advantage.
• Strong practical skills with technology systems and tools, including Microsoft Office, internet research, and web search; experience with Adobe FrameMaker, Illustrator, Adobe tools, ERP, and EFB is an added advantage.
• Excellent written and spoken communication skills, including reporting and presentations.
• Fluency in English is required.

Work experience

• At least 3 years of experience in a similar role within the aviation industry is preferred.
• Experience handling publications or technical library work, especially with Airbus A320 aircraft, is desirable.
• Working knowledge of aircraft planning and maintenance publications and how they connect to the airworthiness program is needed.
• Exposure to airline operations, flight operations, and standard regulations is expected.
• The role suits someone who can manage multiple tasks, work accurately, and maintain strong attention to detail.

Additional information

This role supports compliance, documentation control, and technical publication management for aviation operations. It requires close coordination with internal teams, external vendors, and regulatory bodies, along with regular reviews of onboard and library documentation.