Administrative Officer

Role overview

The Administration Officer will support the Events Team with day-to-day administrative and operational work, helping keep documentation in order, workflows organized, and communication moving smoothly between departments. The position also contributes to event logistics, reporting, and compliance-related tasks.

Core responsibilities

• Deliver broad administrative assistance to the Events Team, including meeting coordination, agenda preparation, distribution of materials, and accurate record keeping.
• Support the Director of Events & Sales by managing the calendar, arranging meetings, and tracking follow-ups and priorities.
• Coordinate business travel arrangements, including schedules, bookings, and supporting paperwork.
• Draft reports, presentations, and internal summaries to help teams make decisions and stay aligned.
• Manage document movement across Event Sales, Event Co-ordination, Banqueting, Culinary, Finance, and Procurement, ensuring timely and correct processing.
• Prepare and process event and administrative paperwork such as contracts, purchase requests, invoices, and internal forms.
• Keep client, supplier, venue, and internal databases current and accurate.
• Support internal communication by organizing files, tracking action items, and following up across teams.
• Research and source office materials and supplies as needed for operations.
• Track stock levels of office and administrative supplies and arrange replenishment when required.
• Follow internal policies and procedures in all administrative activities.
• Carry out additional clerical and administrative tasks assigned by the Director of Events & Sales or supervisor.

Requirements

• Diploma or degree in Business Administration, Hospitality, or a related discipline.
• At least 2 years of experience in administrative or operations support, ideally within events or hospitality.
• Strong working knowledge of Microsoft Office Suite and ERP systems.
• Fluent English is required; Arabic language ability is an advantage.
• Excellent organization and attention to detail.
• Ability to learn quickly, adapt to changing needs, and pick up new skills efficiently.
• Strong written and verbal communication skills with the confidence to work with varied stakeholders.
• Capability to handle several tasks at once and prioritize effectively in a busy environment.
• Team-oriented, proactive, and service-minded approach.
• Professional conduct, discretion, and integrity when dealing with confidential information.

Additional information

This is a full-time, onsite role based in Doha, Qatar. The salary or stipend was not specified. Applicants should be comfortable supporting multiple internal teams and handling administrative work linked to events operations. The role includes performing other duties as assigned by management when needed.