Administrative Executive (Ops)

Role overview

This position supports expatriate housing coordination together with general office administration and management tasks in Singapore. The role focuses on arranging accommodation, handling tenancy-related matters, and keeping office operations running smoothly.

Expatriate accommodation management

• Handle the complete housing process for expatriate employees, from search and selection to move-in support.
• Identify, review and compare rental apartments and condominiums for allocated employees.
• Work closely with landlords, agents, MCST offices, building management teams and service providers on tenancy matters, handover, defects, access, upkeep and renewals.
• Manage lease paperwork, renewal timelines, rental payments, deposits, termination steps, and pre-move and post-move inspections.
• Arrange utilities, telecom services, internet, air-conditioning servicing, furniture, appliances and other housing needs so homes are ready and well maintained.
• Respond to accommodation issues raised by expatriate staff and coordinate quick resolutions with relevant external parties.
• Monitor housing costs, lease schedules, contract expiry dates, service records, supplier bills and related records.
• Support relocation and settling-in activities such as hotel arrangements, temporary lodging and air ticket coordination.
• Keep accurate records for company-leased apartments, fixed assets, inventory, keys, access cards and housing documents.
• Review housing arrangements to support cost control, efficient operations and compliance with company policies.

Office administration and support

• Provide broad administrative and management support for the office.
• Handle day-to-day office upkeep and maintenance.
• Source, buy and coordinate maintenance for office items as needed.
• Manage fixed assets such as office equipment, furniture and fittings.
• Track monthly office expenses and check supplier invoices for accuracy.
• Purchase office supplies and gifts when required.
• Coordinate office activities and support office projects as assigned.
• Carry out other ad-hoc duties when needed.

Requirements

• Experience in expatriate accommodation, corporate housing, facilities management, property management or relocation coordination is a strong advantage.
• At least 2 years of relevant administrative or office management experience.
• Comfortable dealing with landlords, property agents, MCST or building management, contractors, vendors and expatriate employees.
• Able to independently manage multiple leases, housing issues, renewal deadlines, invoices and administrative records.
• Must hold a Class 3 driving licence.
• Good working knowledge of MS Office.
• Strong planning, organisation and time management abilities.
• Good communication and interpersonal skills, with a pleasant manner.
• Self-motivated and able to work independently.
• Detail-oriented and committed to delivering quality work.

Additional information

This role includes both housing coordination and general office operations responsibilities. No salary, benefits, education requirement or vacancy count was specified in the source.