Administrative Coordinator

Role Overview

A well-established, diversified business group in Sharjah, active in the contracting and food & beverage sectors, is seeking an organized and proactive Secretary / Administrative Coordinator. This position plays a central role in keeping office activities running smoothly, supporting executives, and maintaining clear communication between different business units.

Core Responsibilities

• Serve as the main communication link for internal teams and external contacts across the contracting and F&B divisions.
• Support senior management by managing calendars, arranging meetings, and organizing travel plans.
• Track projects and coordinate day-to-day workflows across teams and industries so deadlines are consistently met.
• Draft, format, and share reports, presentations for sites and restaurants, and internal correspondence.
• Handle detailed spreadsheet work and database updates in Excel, including VLOOKUP, pivot tables, and data analysis for project tracking and cost control.
• Respond to customer messages and enquiries received through the company’s social media channels in a professional manner.
• Maintain structured digital and physical filing systems and assist with purchasing office and site-related supplies.

Candidate Profile

• Previous experience in a secretarial, administrative, or coordination role is required; background in contracting, construction, or F&B/hospitality is strongly preferred.
• Advanced Excel skills are essential.
• Strong ability to organize tasks, manage time effectively, and handle multiple priorities with accuracy.
• Comfortable working with several teams, site managers, and stakeholders to keep operations aligned.
• Working knowledge of social media handling and professional online communication is needed.
• Excellent spoken and written English is required.
• Arabic fluency is an added advantage.

Additional Information

This is a full-time, onsite position based in Sharjah, United Arab Emirates. The role is intended for someone who can support a multi-sector environment and adapt quickly across administrative, coordination, and communication tasks.