Administrative Assistant

Company Overview

InveniasPartners is an international retained executive search and talent advisory business serving the health care provider and payer industries. Its client base includes hospitals and health systems, academic medical centers, specialty hospitals, physician groups, investor-owned medical services firms, associations, as well as health insurance and managed care organizations. The team operates mainly at senior leadership and executive levels, supporting clients in finding and developing influential talent for organizations facing demanding market, regulatory, and operational conditions.

Role Overview

The Administrative Assistant role is offered as a full-time or part-time hybrid position in Chicago, Illinois. It is designed to provide day-to-day support to executives and other team members through calendar coordination, meeting setup, travel arrangements, and the preparation of documents and presentations.

Key Duties

In this position, you will respond to and route phone calls, welcome visitors, manage files and records, and complete routine office support work such as data entry, copying, and scanning. You will also help arrange internal and client-facing meetings, monitor action items and follow-ups, assist with correspondence and reports, and contribute to the smooth running of the office by tracking supplies, coordinating with vendors, and supporting special projects when required.

Qualifications

Applicants should bring strong administrative and clerical capabilities, including calendar coordination, document creation, and records management. Experience supporting executives, handling sensitive information discreetly, and balancing competing priorities is important for this role. Clear professional communication and confident phone etiquette are also essential for working with clients, candidates, and colleagues.

Tools and Experience

Comfort with standard office software, such as Microsoft Office, along with basic data entry ability, will be useful. Strong organization, close attention to detail, and the ability to handle several deadlines at once are key. Prior experience in office administration or general administrative support is preferred, and exposure to professional services or health care environments would be an added advantage.