Permitting Coordinator

Role overview

Wood is seeking a Permitting Coordinator to support its Project business on a long-term brownfield Oil & Gas EPCM contract in Singapore. The position is a 12-month contract tied to onshore pipeline work across maintenance, operations, and engineering.

What you can expect

• Opportunity to contribute to significant projects delivered with leading organisations in the energy and materials sectors
• Exposure to a global, inclusive, and collaborative workplace with international teams and industry specialists
• Flexible work arrangements that may include hybrid and remote options, depending on business needs
• Wellbeing support including discounted private health insurance and 24/7 access to an employee assistance programme
• A leave package that includes 20 annual leave days, 10 days of carers and sick leave, and access to purchased, study, family, cultural, and reproductive health and wellbeing leave
• Financial wellbeing support such as salary continuance insurance, salary packaging, retail discounts, and discounted hotel stays
• Strong commitment to diversity, inclusion, and fair opportunity for all employees
• Focus on professional growth with tailored development plans, eligibility for education assistance, and one paid annual professional membership
• Competitive pay with periodic salary reviews aligned to market rates

Key responsibilities

The role will serve as the central coordinator for all permitting-related work, ensuring government authority submissions, approvals, and follow-ups are managed efficiently throughout the project lifecycle.

• Act as the main contact for government authority permitting activities, submissions, and approvals
• Track project execution to make sure work follows project procedures, work instructions, and safety and quality requirements set by Wood and/or the client
• Assess the permitting schedule prepared by the project team and confirm that it is realistic against authority approval lead times
• Share updates on any new regulations or regulatory amendments that may affect the project
• Prepare requisitions for a Qualified Person consultant and an Authorised Examiner for statutory pressure vessel registration with the Ministry of Manpower
• Review and evaluate bid packages for consultants and authorised examiners
• Organise and take part in tender interviews for consultant appointments
• Track the preparation of authority-related documents and calculations across disciplines to meet submission deadlines
• Monitor progress against the authority approvals schedule and push for timely document issuance from all parties
• Conduct regular review meetings with stakeholders and follow up on action items
• Coordinate with consultants, M&E PE, third-party specialists, and government authorities on clarifications during project execution
• Work with the Qualified Person and Authorised Examiner to address project team queries and issue meeting minutes where required
• Liaise with the owner, consultants, and construction teams during construction and inspection stages
• Arrange site clarifications with consultants and authorised examiners to address authority requirements
• Prepare inspection requirements and schedules for construction during the TOP/CSC phase
• Monitor construction progress for the relevant scope to ensure readiness for TOP/CSC inspections
• Share project information with team members and ensure information is available when needed
• Maintain project filing in line with quality procedures
• Coordinate with other groups as needed to support project delivery
• Complete closeout activities for all project-related work
• Attend internal coordination meetings, vendor meetings, engineering reviews, project meetings, and quality audits as required
• Update discipline progress reports within the required reporting period
• Help close out consultant and authorised examiner contracts
• Document lessons learned for the project

Requirements

• Degree or diploma in Civil/Structural Engineering or Architecture
• At least 5 years of experience in civil/structural consulting or an architectural firm working on industrial projects such as refinery, petrochemical, chemical, power, or pharmaceutical plants
• Good knowledge of local authority codes, regulations, and submission procedures
• Experience with permitting in Indonesia and with Indonesian authorities
• Strong communication and interpersonal skills, along with initiative

Additional information

Wood welcomes applicants from all backgrounds and emphasises equal opportunity and diversity. The company encourages candidates to apply even if they do not meet every listed requirement, provided they bring relevant experience, knowledge, or skills. Shortlisting is expected to begin immediately. The employer is a global consulting, engineering, and operations organisation serving the energy and materials sectors, operating in around 50 countries with approximately 33,000 people.

Diversity statement

The organisation states that hiring decisions are based on objective criteria and that it does not discriminate on the basis of race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other legally protected characteristics.