Office Assistant

Role overview

This is a full-time, on-site Office Assistant position in Munich, supporting the day-to-day functioning of the workplace for one of our clients. The role is focused on keeping office operations organized, responsive, and efficient.

What you will do

• Answer incoming calls and manage outgoing calls and general correspondence in a professional manner.
• Welcome visitors and provide a courteous front-desk experience.
• Handle routine administrative and clerical duties that help the team work smoothly.
• Arrange meetings and manage schedules as needed.
• Maintain records, files, and other office documentation.
• Receive, sort, and manage mail and deliveries.
• Track office stock and ensure supplies are monitored and replenished.
• Use and maintain office equipment, and carry out basic troubleshooting when required.
• Prepare simple documents and reports.
• Work with internal staff and outside partners to coordinate everyday office needs.
• Help maintain a professional, well-ordered, and dependable office environment.

Qualifications

• Experience or comfort with professional phone handling, including both incoming and outgoing calls.
• Administrative support skills such as scheduling, filing, and keeping daily office tasks organized.
• Strong written and verbal communication in both German and English.
• Basic familiarity with common office machines such as printers, copiers, and scanners, along with simple troubleshooting.
• Clerical abilities including data entry, document handling, and record keeping.
• Good organization, time management, and attention to detail.
• Working knowledge of standard office software such as word processing tools, spreadsheets, email, and calendar systems.
• A helpful, service-focused attitude and the ability to work on site in Munich as part of a team.

Additional information

This position is based in Munich, Bavaria, Germany and requires on-site presence. It is a full-time role. No salary, stipend, duration, start date, or application deadline was specified.