Office Administrator

About the Organisation

This company is a professional, people-first workplace focused on keeping business operations running smoothly through dependable administrative and operational support. The administration function contributes to efficient daily coordination and works closely with employees, management, and other teams across the organisation.

The culture values teamwork, professionalism, integrity, and ongoing improvement.

Role Overview

The Office Administrator will take charge of day-to-day administrative work and help ensure the office operates efficiently. This position involves coordinating office workflows, managing records and documentation, and supporting internal and external stakeholders across a range of business activities.

Key Responsibilities

• Oversee routine office administration and provide operational support across daily activities.
• Arrange calendars, meetings, appointments, and meeting room reservations.
• Draft, organise, and keep business documents, correspondence, and reports in order.
• Maintain filing structures, records, and sensitive administrative files.
• Respond to incoming phone calls, emails, mail, and general office queries.
• Coordinate office stationery, supplier coordination, and facility-related needs.
• Assist with travel planning, event logistics, and meeting arrangements.
• Support invoice handling, procurement administration, and expense records.
• Work with HR, Finance, Operations, and other teams on administrative tasks.
• Look for ways to improve office processes and increase administrative efficiency.

Requirements

• A diploma or bachelor’s degree in Business Administration, Management, Office Administration, or a similar discipline is required.
• At least 1–3+ years of experience in office administration, administrative support, business support, or comparable roles is preferred.
• Strong planning, coordination, and multitasking skills are essential.
• Clear verbal and written communication skills are needed.
• High accuracy and strong attention to detail are important for this role.
• Comfort using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Good time management and problem-solving abilities are expected.
• A professional, proactive, and service-oriented mindset is required.
• The ability to work both independently and as part of a team is necessary.

Preferred Background

• Prior experience in corporate, professional services, healthcare, education, technology, or finance settings is an advantage.
• Exposure to document management systems, ERP tools, CRM platforms, or office management software is beneficial.
• Experience supporting senior leadership or executive teams will be considered a plus.
• Basic understanding of procurement, finance administration, or HR support work is helpful.
• Ability to communicate in more than one language is an added advantage.

What’s Offered

• A hybrid work arrangement based in Singapore.
• The chance to grow a broad career in office administration and business operations.
• Opportunities for professional development and career progression.
• Exposure to cross-functional business processes and wider organisational operations.
• A collaborative, supportive, and inclusive workplace environment.
• A competitive salary and benefits package.

Additional Information

Level: Entry to Mid-Level

Location: Singapore

Working arrangement: Hybrid